Content Approval System

Managing content across teams often involves multiple steps, unclear responsibilities, and lack of visibility into approval and publishing timelines.

The Content Approval System provides a centralized solution for submitting, reviewing, approving, and scheduling content. It ensures that all content goes through a structured approval process before being added to a publishing schedule.

Once approved, content is automatically transferred to a dedicated schedule, allowing teams to track upcoming publications and manage content delivery across channels.

Key Features:

• Structured Content Requests: Users can submit content requests with all necessary details, including content type, channel, priority, and publishing date.
• Automated Approval Process: Content requests are routed for approval using Infowise Approval control. Approvers can review, approve, or reject requests directly from the system.
• Clear Request Lifecycle
• Automatic Content Scheduling: Approved requests are automatically converted into scheduled content records, eliminating manual data transfer and reducing errors.
• Dedicated Content Schedule: A separate schedule tracks all approved content, including planned publish dates, publishing status, and ownership.
• Publishing Status Tracking: Track content progress through publishing stages such as Planned, In Preparation, Ready to Publish, and Published.
• Calendar-Based Content Planning: The calendar provides a visual overview of all scheduled content, helping teams plan and coordinate publishing activities.
• Notifications: Automated alerts keep teams informed about upcoming publications and content status changes.

Business Value

• streamline content approval processes
• improve collaboration between teams
• ensure content quality through structured review
• reduce manual work and duplication
• maintain visibility into publishing schedules
• keep content delivery aligned with business goals

How It Works:

1. Users submit a content request with all required details.
2. The request is sent for approval.
3. Approvers review and approve or reject the request.
4. Once approved, the system automatically creates a record in the content schedule.
5. Teams track and manage content through publishing stages.
6. The calendar provides a centralized view of all planned and published content.

This solution uses the following Ultimate Forms features:​

• Forms
• ​Item IDs​
• ​Color Choice​
• ​Connected Lookup​
  
• ​Actions​
• ​Alerts​
• ​Approval​
• ​Calendar​