Internal feedback channels that rely on email or informal conversations give organizations an incomplete and unstructured record of what employees are experiencing and suggesting. Feedback arrives without consistent categorization, making it difficult to identify recurring themes or prioritize action. The importance the employee assigns to the issue is unstated. Whether the employee is willing to discuss the feedback further is never asked. Without a centralized, structured intake process, acting on employee feedback systematically requires manual effort that should not be necessary.
The Feedback Submission template for SharePoint, built with Infowise Ultimate Forms, provides a structured feedback form that captures the employee's details, feedback type, detailed description, suggestions for improvement, a rating, importance level, contact consent, and an accuracy declaration. Every submission is stored as a consistent, reviewable record in SharePoint.
How it works
Employee details
The form captures the submitting employee's full name, employee ID, department, job title, email address, and contact number. Capturing department and job title alongside contact details gives the reviewing team the organizational context needed to interpret the feedback in relation to the employee's role and area of experience, and to follow up through the appropriate channel if further discussion is needed.
Feedback type and details
A feedback type field categorizes the submission from the outset, allowing the HR or management team to filter and group responses by category without reviewing every free-text entry. A detailed description field gives the employee the space to explain the feedback fully, providing the reviewing team with the specific context and examples needed to understand and act on each submission.
Suggestions and improvements
A dedicated suggestions field invites the employee to propose how the issue or situation could be improved. Capturing suggestions alongside the feedback itself encourages constructive submissions and gives the reviewing team something actionable to work from, rather than a description of a problem without a proposed direction.
Rating and importance level
A feedback rating field captures the employee's overall assessment of the issue or experience being described. An importance level field captures how significant the employee considers the matter to be, providing the reviewing team with a prioritization signal that reflects the submitter's own assessment of urgency.
Contact consent and preferred method
The form asks whether the employee consents to being contacted for further clarification or discussion, with a preferred contact method field for those who agree. Capturing consent and preference at the point of submission enables the reviewing team to follow up appropriately without making assumptions about how or whether the employee wants to engage further.
Accuracy declaration
A required declaration confirms that the information provided in the submission is accurate to the best of the employee's knowledge, creating a formal basis for the organization's use of the feedback.
What you get
- A structured feedback form capturing employee name, ID, department, job title, email, and contact number
- Feedback type categorization alongside a detailed description field for full contextual capture
- Suggestions and improvements field enabling constructive, actionable submissions
- Feedback rating and importance level providing prioritization signals from the submitter
- Contact consent and preferred method fields enabling appropriate follow-up
- Accuracy declaration creating a formal submission record
- Every submission stored as a consistent, reviewable record in a standard SharePoint list
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Feedback Submission system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All feedback records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
