Audit Finding Report

Audit findings documented in Word files or spreadsheets give compliance and management teams an inconsistent and difficult-to-manage record of what was identified, what the impact is, and what corrective action has been recommended. Detailed findings are not structured separately from the headline summary. Root cause analysis is omitted or incomplete. Supporting documents arrive as email attachments rather than linked to the audit record. Without a centralized, structured audit report, building a consistent view of audit outcomes across locations, periods, or auditors requires manual effort that should not be necessary.

The Audit Finding Report template for SharePoint, built with Infowise Ultimate Forms, provides a comprehensive audit report form that captures the audit date, location, auditor, purpose, scope, key findings, potential impact, detailed finding line items, root cause analysis, corrective action recommendations, a findings summary, supporting document uploads, and dual sign-off from the auditor and the manager or supervisor. Every report is stored as a complete, auditable record in SharePoint.

How it works

Audit context

The form captures the audit date, location, auditor name, purpose of the audit, and scope. Capturing purpose and scope in structured fields at the point of reporting ensures that every audit record is clearly contextualized and that the reviewing team understands what the audit was designed to assess before reviewing its findings.

Key findings and potential impact

Structured fields capture the key findings from the audit and the potential impact of those findings on the organization. Capturing both the findings and their impact in a consistent format across every report makes it straightforward to compare audit outcomes across locations or periods, and to prioritize corrective action based on severity rather than the order in which reports are received.

Detailed findings

A detailed findings section captures individual findings as line items, allowing the auditor to document multiple discrete issues within a single report rather than describing them as a combined narrative. This structure makes it straightforward to track the status of individual findings, assign corrective actions at the finding level, and report on resolution progress across the full finding set.

Root cause analysis and recommendations

A root cause analysis summary field gives the auditor the space to document the underlying causes identified behind the findings. A dedicated corrective action recommendations field captures what the auditor recommends to address those causes. Separating root cause analysis from recommendations ensures that both are documented completely, rather than allowing the recommendation to stand in place of a root cause that was never formally assessed.

Findings summary and supporting documents

A findings summary field provides a consolidated narrative overview of the audit for executives or reviewers who need a high-level view before engaging with the detailed findings. A supporting documents upload field allows the auditor to attach evidence, photographs, checklists, or other materials directly to the audit record, ensuring that the supporting evidence and the formal report are always stored together.

Dual sign-off

The report closes with e-signature fields for the auditor and optionally the responsible manager or supervisor. The signed record is stored as part of the audit report in SharePoint, creating a formally endorsed finding document without any paper-based process.

What you get

• A comprehensive audit finding report capturing audit date, location, auditor, purpose, and scope
• Key findings and potential impact captured in structured fields for consistent cross-audit comparison
• Detailed finding line items enabling individual finding tracking and corrective action assignment
• Root cause analysis summary and corrective action recommendations documented separately within the same record
• Findings summary narrative and supporting document upload linked directly to the audit record
• Auditor and manager e-signature creating a formally endorsed audit report
• Every report stored as a complete, auditable record in a standard SharePoint list
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Audit Finding Report system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All audit report records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.