Project sponsorship applications submitted through email or informal letters give sponsoring organizations and project coordinators an inconsistent record of what is being proposed, over what period, in what location, and what the project is designed to achieve. Goals and objectives are described vaguely or omitted. Terms and conditions acknowledgment is not captured in a signed, structured document. Without a centralized, structured application process, reviewing and comparing sponsorship proposals consistently requires more effort than it should.
The Project Sponsorship Application template for SharePoint, built with Infowise Ultimate Forms, provides a structured application form that captures the sponsoring organization's details, the project title and description, the project start and end dates, the project location, goals and objectives, two required terms acknowledgment declarations, the submission date, and an e-signature. Every application is stored as a complete, reviewable record in SharePoint.
How it works
Organization and contact details
The form captures the organization or company name, the contact person's name, contact email, and contact phone number. Capturing consistent contact details across every application ensures the reviewing team has a clearly identified point of contact for follow-up and decision communication without searching through correspondence.
Project details and timeline
The form captures the project title, a full project description, the project start and end dates, and the project location. Capturing the timeline and location in structured columns enables the reviewing team to assess the project's duration, geographic scope, and scheduling fit against available sponsorship capacity without requiring a separate project brief or further follow-up.
Goals and objectives
A project goals and objectives column gives the applicant the opportunity to articulate what the project is designed to achieve. Capturing this at the application stage gives the reviewing team the context needed to assess alignment between the project's purpose and the sponsoring organization's priorities before committing to a decision.
Terms acknowledgment and signature
The form includes two required declaration columns. The first confirms that the sponsor acknowledges the information provided is accurate and complete. The second confirms the sponsor agrees to comply with all terms and conditions associated with the sponsorship if approved. The form closes with the submission date and an e-signature, creating a formally documented application record without any paper-based process.
What you get
- A structured project sponsorship application capturing organization name, contact person, email, and phone number
- Project title, description, start and end dates, and location in structured columns
- Project goals and objectives column for alignment assessment
- Two required terms acknowledgment declarations and e-signature creating a formally documented application record
- Every application stored as a complete, reviewable record in a standard SharePoint list
- Extendable with automated submission acknowledgments and review workflow using Ultimate Forms
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Project Sponsorship Application system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All application records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
