Daily Health Monitoring

Daily employee health monitoring managed through paper forms, email, or verbal declarations gives occupational health and facilities teams an inconsistent and difficult-to-use record of who reported symptoms, who had potential exposure to illness, and what their vaccination and testing status is. Without a structured, centralized daily health check process, identifying potential health risks across the workforce, demonstrating compliance with workplace health and safety requirements, and maintaining an auditable record of daily declarations requires effort that a proper digital form should eliminate.

The Daily Health Monitoring template for SharePoint, built with Infowise Ultimate Forms, provides a structured daily health check form that captures the submission date, employee identity and residence address, body temperature, a symptom checklist, COVID-19 exposure history, recent testing status with date and result, vaccination status with date and vaccine name, and any additional health information the employee wishes to share. Every submission is stored as a dated, auditable record in SharePoint.

How it works

Employee identity and submission details

The form captures the submission date alongside the employee's first and last name, employee ID, and department. A full residence address section is also captured. Consistent identity and address capture across every daily submission ensures that the health and safety team can identify each respondent, locate them if follow-up is required, and maintain a clear, dated record of every declaration without ambiguity.

Body temperature

A required body temperature column captures the employee's recorded temperature at the point of submission. Capturing temperature in a structured column makes it straightforward to flag readings that fall outside the acceptable range and to filter the daily record for employees whose temperature warrants follow-up, without manually reviewing every individual submission.

Symptom checklist

A structured symptoms column asks employees to indicate whether they are experiencing any of a defined set of symptoms on the day of submission. Capturing symptom data in a consistent, structured format at the daily level enables the occupational health team to identify patterns, respond quickly to potential outbreaks, and maintain a documented record of symptom reporting that supports both duty-of-care obligations and any subsequent health investigations.

COVID-19 exposure and testing history

The form asks whether the employee has been in close contact with someone who has tested positive for COVID-19 in the last 14 days. A testing history section captures whether the employee has been tested for COVID-19 in the last 14 days, with follow-up columns for the test date and result. Capturing exposure and testing history in structured columns within the daily submission record ensures that the health and safety team has complete, up-to-date information for each employee without requiring a separate health questionnaire or HR inquiry.

Vaccination status

The form captures whether the employee has received a COVID-19 vaccine, with follow-up columns for the date of vaccination and the vaccine name. Documenting vaccination status within the daily health monitoring record provides the organization with a structured, searchable record of workforce vaccination coverage that can be referenced for compliance, risk management, and workplace planning purposes.

Additional health information

A free-form column gives employees the opportunity to share any other health-related information relevant to their daily declaration, ensuring the monitoring process captures context that the structured columns alone may not accommodate.

What you get

• A structured daily health monitoring form capturing employee name, ID, department, and full residence address
• Body temperature column with structured capture for consistent threshold monitoring
• Symptom checklist for daily structured symptom declaration
• COVID-19 close contact exposure history for the preceding 14 days
• Recent testing status with date and result columns
• Vaccination status with date of vaccination and vaccine name
• Every submission stored as a dated, auditable record in a standard SharePoint list
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Daily Health Monitoring system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All health monitoring records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.