Internship applications submitted by email or through unstructured contact forms give HR and hiring managers an inconsistent record of who has applied, what their academic background is, which department they are interested in, and whether they meet basic eligibility requirements. CVs arrive without the contextual information needed to assess fit quickly, and gathering missing details requires follow-up that delays the review process.
The Internship Application template for SharePoint, built with Infowise Ultimate Forms, provides a structured application form that captures personal details, contact information, academic background, department preference, availability, eligibility, work experience, motivation, and a CV upload. Every application is stored as a complete, reviewable record in SharePoint.
How it works
Personal and contact details
The form captures the applicant's full name, gender, nationality, and date of birth alongside their email address, phone number, and full permanent address. Consistent personal and contact capture across every application ensures that the HR team has the information needed to identify and reach each applicant without additional follow-up.
Education
A dedicated education section captures the applicant's current educational institution, major, GPA or academic percentage, and expected graduation date. These structured fields give the reviewing team an immediate academic profile for each applicant, making it straightforward to filter and compare candidates by institution, field of study, academic performance, or availability timeline.
Eligibility, department preference, and availability
The form captures whether the applicant is legally eligible to work in the country where the internship is located, which department or area they are most interested in, their preferred internship type, and how soon they are available to start. Capturing eligibility and availability at the point of application prevents the reviewing team from progressing candidates who do not meet basic requirements, and ensures that department preferences are matched to available placements before outreach begins.
Experience and openness to employment
The form asks whether the applicant has completed relevant coursework related to the internship and whether they have any previous internship or work experience. A dedicated field captures whether the applicant is open to the possibility of the internship leading to a full-time job offer, giving the team early visibility into the pipeline potential of each candidate.
Motivation and additional information
An open-ended field asks what interests the applicant most about the company or industry, giving the reviewing team a direct view of each candidate's motivation and cultural fit beyond their academic credentials. A second free-form field allows applicants to share any additional information they believe is relevant to their application.
CV upload
An optional CV upload field allows applicants to attach their resume or CV directly to the application record. The uploaded CV is stored linked to the application in SharePoint, ensuring that the document and the structured application data are always in the same place.
What you get
- A comprehensive internship application form capturing personal details, full address, academic background, eligibility, department preference, and availability
- Work experience and relevant coursework fields alongside openness to full-time employment
- Motivation and additional information fields providing insight into candidate fit beyond academic credentials
- CV upload linked directly to the application record
- Every application stored as a complete, searchable record in a standard SharePoint list
- Filterable by department, availability, eligibility, or academic background for efficient candidate review
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Internship Application system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All application records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
