Work From Home Request

Work from home requests managed through informal email or verbal agreement leave organizations without a structured record of who is working remotely, for what period, and on what basis. When remote work arrangements need to be reviewed, reported on, or referenced in the event of a dispute, the absence of a formal, signed record creates risk for both the employee and the organization. And without a centralized list of approved arrangements, managers and HR have no reliable picture of current remote working patterns across the team.

The Work From Home Request template for SharePoint, built with Infowise Ultimate Forms, provides a formal request form that captures the employee's details, the requested remote working period, the reason for the arrangement, the assigned supervisor, and the employee's e-signature confirming the accuracy of the submission. Every request is stored as a complete, auditable record in SharePoint.

How it works

Employee details

The form captures the employee's first and last name, email address, employee ID, position or title, and department. This context ensures every request is clearly attributed and that the reviewing manager or HR team has the information needed to assess and process the request without additional follow-up.

Remote working period

The form captures the work from home start date and end date in structured date fields. Capturing the period as a defined date range rather than a vague description gives the organization a searchable, reportable record of when each remote arrangement is active, making it straightforward to review current arrangements, identify overlaps within a team, and maintain an accurate picture of remote working patterns at any point in time.

Supervisor and reason

The form captures the name of the employee's supervisor alongside a free-form field for the purpose or reason for the remote working request. Documenting the reason at the point of submission gives the reviewing manager context for the request and creates a formal record of the justification, which is particularly relevant when remote working arrangements are subject to policy approval criteria.

Request date and employee e-signature

The form captures the date the request was submitted alongside an employee e-signature confirming that the information provided is accurate. The signed submission creates a formal, documented record of the employee's request and authorization, stored within the same SharePoint record as all other request details.

What you get

• A structured work from home request form capturing employee name, ID, position, department, and email address
• Start and end date capture creating a defined, searchable remote working period for each request
• Supervisor identification and purpose or reason field providing review context for each arrangement
• Employee e-signature and request date creating a formal, documented submission record
• Every request stored as a complete, auditable record in a standard SharePoint list
• Extendable with automated submission notifications and supervisor approval workflows using Ultimate Forms
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Work From Home Request system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All request records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.