Online Interview Questionnaire

Interview panels that meet candidates without structured pre-interview information spend valuable time gathering context that could have been collected beforehand. Skills and educational background are described verbally rather than documented. Motivation for the role and reasons for leaving a previous position are not recorded in a consistent format. Without a structured pre-interview intake, comparing candidates fairly and preparing meaningful questions requires more preparation time than it should.

The Online Interview Questionnaire template for SharePoint, built with Infowise Ultimate Forms, gives candidates a structured form to complete before their interview, capturing personal contact details, the position applied for, a personal summary, relevant skills, educational background, reasons for leaving a previous role, and career motivation and goals. Every completed questionnaire is stored as a searchable, comparable record in SharePoint.

How it works

Personal information

The form captures the submission date alongside the candidate's first and last name, age, full address, phone number, and email address. Consistent personal and contact capture across every submission ensures that the HR team has the information needed to identify and reach each candidate without additional follow-up, and that age and location context is available for roles where these factors are relevant to the position.

Position and personal summary

The form captures which position the candidate is applying for alongside a short personal summary in the candidate's own words. The personal summary gives the interview panel an immediate sense of how the candidate presents themselves and what they consider most relevant about their background, providing a useful starting point for the interview conversation.

Skills and educational qualification

A major skills field asks the candidate to describe their key skills as they relate to the role being applied for. A dedicated educational qualification field captures the candidate's academic background in a consistent format. Capturing both in structured fields at the pre-interview stage allows the panel to assess competency and qualification fit before the interview and prepare targeted questions based on what the candidate has disclosed.

Reason for leaving and motivation

The form asks the candidate why they left or are leaving their previous role, and why they want to join the organization. These two questions together give the panel a structured view of both push and pull factors in the candidate's job search, providing context that significantly informs how the panel interprets the candidate's interest in the role.

Career goals and position motivation

Two forward-looking questions capture where the candidate sees themselves in the industry after a few years, and why they are specifically applying for this position. Capturing career goals and position-specific motivation in writing before the interview gives the panel time to assess long-term fit and prepare meaningful follow-up questions, rather than processing the candidate's responses in real time during a limited interview window.

What you get

• A structured online interview questionnaire capturing personal details, full address, phone number, and email
• Position applied for and personal summary providing an immediate applicant profile for the interview panel
• Major skills and educational qualification captured in structured fields for pre-interview competency assessment
• Reason for leaving previous role and motivation for joining providing push and pull context
• Career goals and position-specific motivation captured in writing for considered pre-interview review
• Every questionnaire stored as a searchable, comparable record in a standard SharePoint list
• Filterable by position applied for, skills, or submission date for structured candidate comparison
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Online Interview Questionnaire system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All questionnaire records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.