Graphic Design Request

Graphic design requests submitted by email give design teams incomplete briefs to work from. The deliverable is described vaguely. The deadline is either missing or stated without context. Department approval hasn't been obtained before the request lands in the designer's inbox. And when multiple requests are in flight simultaneously, there is no central view of what is outstanding, what has been assigned, and what is overdue.

The Graphic Design Request template for SharePoint, built with Infowise Ultimate Forms, gives teams a structured way to submit design requests — capturing the deliverable, the due date, the department and approval status, and the assigned designer — with every request tracked in a centralized SharePoint list from submission to completion.

How it works

The design request form

Requesters complete a structured form that captures all the information a designer needs to begin work without follow-up — the nature of the design request, the specific deliverable required, the intended use and audience, the submission date, and the due date for the completed work. Structured date capture ensures deadlines are clearly recorded and visible in the request list, giving the design team an accurate picture of what is due and when.

Department approval

The form includes a department approval section, ensuring that design requests are authorized before they enter the design team's queue. Capturing approval status as part of the request record means the design team receives only requests that have been sanctioned by the appropriate stakeholder — reducing the risk of work being completed for a request that was never properly authorized.

Designer assignment

Each request includes a column for the assigned designer, allowing the design team lead or manager to allocate work directly within the SharePoint list. Once assigned, the responsible designer has a clear, searchable view of all work allocated to them — filtered from the same centralized list that the whole team works from — without needing a separate task management system.

A centralized request queue

Every submitted request is stored as a structured record in a standard SharePoint list. The design team has a single, searchable view of all active and completed requests — filterable by requester, department, due date, assignee, or status — giving clear visibility of the design workload without managing an inbox or a shared spreadsheet. Overdue requests can be identified immediately by filtering on due date, enabling proactive workload management.

What you get

• A structured design request form capturing deliverable details, submission date, due date, and intended use
• Department approval status captured as part of the request, ensuring only authorized work enters the design queue
• Designer assignment column for direct work allocation within the SharePoint list
• Every request stored as a structured, searchable record in a centralized SharePoint list
• Filterable by requester, department, due date, assignee, or status for clear workload visibility
• Configurable columns and categories to match your organization's design request and approval process
• Extendable with automated notifications to designers on assignment and reminder alerts on approaching deadlines using Ultimate Forms
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Graphic Design Request system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All design request records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.