Workshop Registration

Workshop and seminar registrations collected through email replies or generic contact forms give organizers inconsistent attendee data to work with. Professional context is missing or incomplete. Meal preferences and dietary requirements arrive as separate messages that need to be manually matched to the original registration. Without a centralized, structured list of confirmed attendees, planning catering, seating, and logistics requires effort that a proper registration system should eliminate.

The Workshop Registration template for SharePoint, built with Infowise Ultimate Forms, provides a structured registration form that captures full attendee contact details, professional information, and meal preferences in a single submission. Every registration is stored as a clean, searchable record in SharePoint.

How it works

Attendee contact details

The form captures the attendee's last name, first name, email address, and optionally their phone number and full mailing address including city, state or province, ZIP or postal code, and country. Consistent contact capture across every registration ensures that organizers have the information needed to send confirmation emails, pre-event materials, and follow-up communications without additional outreach to gather details that should have been collected at registration.

Professional context

The form captures the attendee's company name and title. Recording professional context at registration gives organizers a clearer picture of who is attending, enabling better preparation for workshops where participant background is relevant to the session design, and making it straightforward to segment the attendee list by organization or seniority after the event.

Meal preferences

A meal inclusion toggle captures whether the attendee will be taking a meal at the event. A dietary restrictions field allows attendees to specify any requirements, allergies, or preferences that need to be accommodated. Capturing both fields within the registration record ensures that catering requirements are known from the point of registration and are searchable alongside the rest of the attendee data without requiring a separate follow-up process.

What you get

• A structured workshop registration form capturing first and last name, email, phone, and full mailing address
• Company name and title fields providing professional context for each registered attendee
• Meal inclusion toggle and dietary restrictions field for integrated catering planning
• Every registration stored as a clean, searchable record in a standard SharePoint list
• Filterable by company, meal preference, or dietary requirements for logistics and catering management
• Extendable with automated registration confirmation notifications and pre-event reminders using Ultimate Forms
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Workshop Registration system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All registration records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.