Restaurant reservations taken by phone or through informal email requests give front-of-house teams an incomplete and unreliable picture of what is booked for any given service. Party sizes are not always confirmed. Contact details are recorded inconsistently. Special requests and remarks get noted on paper and separated from the reservation record. Without a centralized, searchable list of confirmed bookings, managing table allocation and service preparation becomes unnecessarily difficult.
The Restaurant Reservation template for SharePoint, built with Infowise Ultimate Forms, provides a simple, structured booking form that captures the guest's name, contact details, preferred communication method, party size, reservation date, and any remarks. Every submission is stored as a clean, searchable reservation record in SharePoint.
How it works
Guest details and contact preference
The form captures the guest's last name, first name, and phone number alongside a communication preference field that records how the guest prefers to be contacted for confirmation or follow-up. Knowing the preferred communication channel before reaching out reduces the friction of reservation confirmation and ensures the team contacts each guest in the way most likely to get a timely response.
Party size and reservation date
The form captures the party size and the requested reservation date in dedicated structured fields. Capturing these details consistently across every booking gives the front-of-house team an accurate, filterable view of covers by date, making it straightforward to plan table allocation, staffing, and preparation without manually tallying bookings from a phone log or email inbox.
Remarks
A free-form remarks field gives guests the opportunity to share any additional context relevant to their reservation, such as dietary requirements, accessibility needs, a special occasion, or a seating preference. Recording these details within the reservation record ensures the front-of-house team has everything they need before the guest arrives, without relying on a separate notepad or a staff member's memory.
What you get
- A structured reservation form capturing guest name, phone number, communication preference, party size, and reservation date
- Communication preference capture enabling efficient confirmation outreach through the guest's preferred channel
- Free-form remarks field for dietary requirements, accessibility needs, special occasions, or seating preferences
- Every reservation stored as a searchable, filterable record in a standard SharePoint list
- Sortable and filterable by date and party size for daily service planning and table allocation
- Extendable with automated reservation confirmation notifications and reminder alerts using Ultimate Forms
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Restaurant Reservation system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All reservation records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
