Inspection results recorded on paper or in unstructured spreadsheets are difficult to compare, easy to lose, and provide no audit trail that holds up under scrutiny. When inspection questions vary between submissions, the data cannot be aggregated meaningfully. When results are stored in files scattered across shared drives, finding a specific inspection record takes longer than it should — and demonstrating compliance takes even longer.
The Inspection Form template for SharePoint, built with Infowise Ultimate Forms, provides a structured electronic form for recording inspection results — built around your specific inspection questions — with every submission stored as a consistent, searchable record in SharePoint.
How it works
The inspection form
The form is designed to capture inspection results for manufacturing process inspections, with the inspection questions fully configurable to match your specific application. Each submission follows the same structured format, ensuring results are recorded consistently across every inspector, every shift, and every inspection cycle. The form works on any device, making it suitable for use on the shop floor or in the field without requiring access to a desktop.
Configurable inspection questions
The template ships as a working starting point that is adapted to your requirements by modifying the form definition. Inspection questions, pass/fail criteria, condition ratings, and any other response types relevant to your process are configured directly in the Ultimate Forms form designer — without any development work. The same approach applies to adding columns for inspector identity, location, equipment ID, or any other contextual information your records require.
A centralized inspection record
Every completed inspection is stored as a record in a standard SharePoint list. All results are captured in structured columns, making the full inspection history searchable and filterable by date, location, inspector, or any other column. Identifying patterns — recurring failures at a specific stage, declining pass rates over time, or inspections that were missed — becomes a matter of applying a filter rather than manually reviewing paper records.
Extendable with automation
The template is a foundation that can be extended using Ultimate Forms without any development work. Automated notifications can alert supervisors when a failed inspection is submitted. Corrective action workflows can be triggered directly from the inspection record. Dashboards can display pass rates and trend data in real time on a SharePoint page.
What you get
- A structured inspection form configurable to your specific inspection questions and response types
- Consistent results capture across every inspector, shift, and inspection cycle
- Every completed inspection stored as a searchable, filterable record in a standard SharePoint list
- Works on any device — suitable for shop floor or field use without a desktop
- Extendable with automated notifications, corrective action workflows, and reporting dashboards using Ultimate Forms
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Inspection Form system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All inspection records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
