Contest Sign-up

Running a contest — whether for customers, partners, event attendees, or the general public — requires collecting participant information in a consistent format, ensuring every entrant has accepted the terms and conditions, and maintaining a clean record of who has registered. Managing this through email or a generic web form produces inconsistent submissions, no documented acceptance of terms, and a participant list that has to be manually compiled before it can be used.

The Contest Sign-up template for SharePoint, built with Infowise Ultimate Forms, provides a structured registration form that captures participant details, presents the contest terms and conditions for acceptance, and records each participant's agreement with an electronic signature — with every completed sign-up stored directly in SharePoint.

How it works

Participant information

Participants complete a structured form capturing the contact details and personal information needed to administer the contest and contact winners — name, email address, phone number, and any additional information relevant to the specific contest. The consistent format ensures every entry arrives with the same information, making the participant list immediately usable without manual cleanup or follow-up.

Terms and conditions acceptance

The form presents the contest terms and conditions directly to the participant before they can complete their registration. The terms — including eligibility requirements, prize details, entry rules, and any legal conditions relevant to the contest — are configurable to match the specific contest being run. Participants must confirm their acceptance as part of the submission process, creating a documented record of agreement for every entry received.

Electronic signature

Participants sign the form electronically using the built-in Ultimate Forms e-signature capability, confirming their acceptance of the terms and conditions and the accuracy of the information they have provided. The signature is captured as part of the registration record in SharePoint — providing a legally recognizable record of each participant's agreement without any paper-based process or separate signing platform.

External accessibility

Using the Ultimate Forms External Form feature, the contest sign-up form can be embedded on any public-facing website or shared as a direct link — making it accessible to participants outside your organization without a SharePoint account. This makes the form suitable for customer-facing contests, public competitions, and multi-sponsor events where participants have no connection to your internal systems.

A centralized participant list

Every completed registration is stored as a structured record in a standard SharePoint list. Contest administrators have a single, searchable view of all entries — filterable by submission date, participant name, or any other column — giving an accurate, current picture of participation without manual data collection or spreadsheet management.

What you get

• A structured contest registration form capturing participant details and presenting configurable terms and conditions
• Electronic signature capture confirming each participant's acceptance of the terms — stored within the SharePoint record
• External form capability — embeddable on any public website or shareable as a link, with no SharePoint account required
• Every completed registration stored as a structured, searchable record in a centralized SharePoint list
• Configurable participant information fields and contest terms to match any contest type or eligibility requirement
• Extendable with automated registration confirmation emails using Ultimate Forms Alerts
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Contest Sign-up system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All participant records and signed terms stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.