Science fair registrations collected through paper forms or email submissions give organizers an inconsistent picture of who is participating, at what grade level, whether entries are individual or group projects, and who is responsible for supervising each participant. Project documents arrive separately, get mismatched with registrations, and create unnecessary administrative work before the event can be properly planned.
The Science Fair Registration template for SharePoint, built with Infowise Ultimate Forms, provides a structured registration form for students and scientists that captures participant details, group status, teacher or mentor information, parent or guardian contact details, and an optional project document upload. Every registration is stored as a complete record in SharePoint.
How it works
Participant details
The form captures the student or scientist's name and grade level. Grade level provides the context needed to group entries into appropriate competition categories and ensure that judging criteria are applied consistently across participants at the same level.
Group participation
A dedicated field captures whether the registrant is working as part of a group of students. This flag allows organizers to distinguish individual entries from group projects at the point of registration, enabling accurate planning for display space, judging logistics, and award categories without requiring a separate follow-up to clarify the entry type.
Teacher, mentor, and parent details
The form captures the name of the supervising teacher, mentor, or sponsor alongside the parent or guardian's name and email address. Recording supervision and parental contact details within the registration ensures that organizers have the appropriate contacts for each entry without maintaining separate contact lists, and that communications about the participant's entry can be directed to the right people from the outset.
Project document upload
An optional file upload field allows registrants who already have project documentation to attach it directly to the registration record at the time of submission. Project documents are stored linked to the registration in SharePoint, eliminating the need to match separately submitted files to the correct entry after the fact.
What you get
- A structured science fair registration form capturing participant name, grade level, and group participation status
- Teacher, mentor, or sponsor name captured alongside parent or guardian name and email address
- Optional project document upload linked directly to the registration record
- Every registration stored as a complete, searchable record in a standard SharePoint list
- Filterable by grade level, group status, or submission completeness for event planning and judging coordination
- Extendable with automated registration confirmation notifications using Ultimate Forms
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Science Fair Registration system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All registration records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
