Consent Form

Consent forms collected on paper create administrative work before any activity begins. Forms need to be distributed, completed, returned, and stored — and when a signed consent form needs to be located later, finding it requires searching through physical files rather than running a search. For organizations managing multiple activities, events, or programs simultaneously, paper-based consent is a process that scales poorly and leaves gaps in the record.

The Consent Form template for SharePoint, built with Infowise Ultimate Forms, provides a structured digital consent and waiver form that participants or their guardians can complete and sign electronically — with every signed record stored directly in SharePoint, organized and retrievable without any manual filing.

How it works

The consent and waiver form

Participants complete a structured consent form that presents the terms and conditions of participation, captures the required personal information, and records their agreement to the waiver. The form content — organization name, address, activity details, and the specific terms of the consent or waiver — is fully configurable to match the requirements of any activity or program. Questions can be rephrased, sections added or removed, and the layout adjusted to reflect your organization's specific consent requirements, without any development work.

Electronic signature capture

The form includes a built-in electronic signature column that allows participants — or their guardians, where the participant is a minor — to sign directly within the form. The signature is captured electronically and stored as part of the consent record in SharePoint, creating a legally recognizable record of agreement without the need for a paper signature or a separate e-signature platform.

External accessibility

Using the Ultimate Forms External Form feature, the consent form can be made accessible to participants outside your organization without a SharePoint account. It can be embedded on your website, shared as a link in a registration confirmation email, or distributed directly to participants — making it possible to collect signed consent before an activity begins, regardless of where participants are located.

Centralized consent records

Every completed and signed consent form is stored as a structured record in a standard SharePoint list. Administrators have a centralized view of all consent submissions — searchable and filterable by participant, activity, date, or any other column — making it straightforward to confirm that consent has been received for every participant before an activity proceeds.

What you get

• A structured consent and waiver form with configurable terms, organization details, and activity-specific content
• Built-in electronic signature capture for participants or guardians, stored as part of the consent record in SharePoint
• External form capability — accessible without a SharePoint account, embeddable on your website or shareable as a link
• Every signed consent record stored in a centralized, searchable SharePoint list
• Configurable questions, terms, and layout to match any activity, program, or organizational consent requirement
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Consent Form system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All consent records and electronic signatures stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.