Business card orders submitted by email give marketing or office administration teams inconsistent information to work with. Contact details arrive in different formats, titles are stated differently by different employees, and there is no record of what was ordered, when, or whether it was authorized before going to print. When an order comes back wrong, there is no documented version of what was actually requested.
The Business Card Order template for SharePoint, built with Infowise Ultimate Forms, gives employees a clean, structured form to submit business card orders — capturing all the contact details needed for print in a consistent format — with the option to add a supervisor approval step before the order is processed.
How it works
The order form
Employees submit a business card order through a structured SharePoint form capturing all the information required for print — name, job title, department, phone number, email address, website, and any other contact details the organization includes on its business cards. An optional mailing address section is included for employees who need cards delivered to a location other than the office.
Because the format is consistent across every submission, the team processing the orders receives complete, correctly structured information every time — eliminating the back-and-forth that typically occurs when orders arrive informally.
Optional approval process
The template is designed to support an optional supervisor approval step before an order is processed. Using Ultimate Forms column permissions and alerts, the order can be routed to the employee's manager for sign-off before it reaches the team responsible for placing the print order. The approval is recorded within the SharePoint record, creating a documented chain of authorization for every order.
Centralized order list
Every submitted order is stored as a structured record in a standard SharePoint list. The team responsible for managing business card orders has a single, searchable view of all submissions — filterable by employee, department, submission date, or status — making it straightforward to manage multiple orders simultaneously and track which have been processed.
What you get
- A structured business card order form capturing all contact details required for print in a consistent format
- Optional mailing address section for deliveries to locations other than the main office
- Optional supervisor approval step configurable using Ultimate Forms column permissions and alerts
- Every order stored as a structured, searchable record in a standard SharePoint list
- Configurable columns to match your organization's business card layout and contact detail requirements
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Business Card Order system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All order records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
