Event Registration

Managing event registrations through email or a third-party form platform means attendee data lives outside your organization, requires manual transfer before you can use it, and depends on a tool you pay for separately. When the event team needs a current attendee list, someone has to export it, clean it up, and share it — every time.

The Event Registration template for SharePoint, built with Infowise Ultimate Forms, provides a clean, structured registration form that attendees can complete externally — without a SharePoint account — with every submission landing directly in a centralized SharePoint list, ready to use from the moment it arrives.

How it works

The registration form

Attendees complete a structured form providing the contact information and details needed to manage their registration. The default configuration captures the essential information required for most events — name, email address, organization, and any dietary or accessibility requirements you choose to include. The form is responsive and works correctly on any device, making it accessible to registrants regardless of how they are completing it.

External accessibility

Using the Ultimate Forms External Form feature, the registration form can be embedded directly on your event website or external page, or shared as a standalone link in an invitation email. Attendees register without needing a SharePoint account or any access to your internal environment, keeping the process straightforward and professional from the registrant's perspective.

Centralized attendee list

Every completed registration is stored as a structured record in a standard SharePoint list. The event team has an immediate, accurate view of all registrants — searchable and filterable by name, organization, registration date, or any other column. The attendee list is always current without any export, transfer, or manual update required.

Customizable and extendable

The template is a ready-to-use starting point that can be adapted to the specific requirements of any event. Additional columns can be added to capture session preferences, meal choices, travel requirements, or any other information relevant to your event. Automated confirmation emails can be sent to registrants on submission, and reminder alerts can be scheduled in the lead-up to the event — all using the Ultimate Forms Alerts framework without any development work.

What you get

• A structured event registration form accessible externally, with no SharePoint account required for attendees
• Every registration stored as a structured, searchable record in a centralized SharePoint list
• Responsive form design that works correctly on any device
• Configurable columns to capture any attendee information relevant to your specific event
• Automated confirmation emails and pre-event reminder alerts configurable through Ultimate Forms Alerts
• Embeddable on your event website or shareable as a direct link
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Event Registration system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All attendee data stays inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.