Webinar Registration

Managing webinar registrations through email or a third-party form tool means your attendee data lives outside your organization — in a platform you pay for separately, governed by someone else's data policies, and disconnected from the rest of your SharePoint environment. Getting the registration list into a usable format requires an export, a download, and usually some reformatting before you can do anything with it.

The Webinar Registration template for SharePoint, built with Infowise Ultimate Forms, gives you a clean, responsive registration form that external participants can complete without a SharePoint account — with every submission landing directly in a standard SharePoint list, ready to use.

How it works

The registration form

Registrants complete a structured form capturing the information relevant to your webinar — name, email address, organization, role, and any other columns you configure. The form is responsive and works correctly on any device, making it accessible to participants regardless of how they are joining. Because the form is configured through Ultimate Forms, questions can be rephrased, reordered, or extended without any development work.

External accessibility

Using the Ultimate Forms External Form feature, the registration form is accessible to anyone outside your organization without a SharePoint account. It can be embedded on your website, linked from a registration confirmation email, or shared directly with invitees — giving participants a straightforward one-step registration experience.

Centralized registrant list

Every completed registration lands in a standard SharePoint list as a structured record. Your team has an immediate, accurate view of all registrants — searchable and filterable by name, organization, registration date, or any other column. No export required, no manual data transfer, and no third-party platform to log into to check who has registered.

Alerts and integrations

The template is designed to be extended as part of a broader event management process. Automated confirmation emails can be sent to registrants immediately on submission. Reminders can be scheduled for the day before the webinar. The registrant list can feed into downstream processes — session access links, post-event surveys, or CRM updates — using the Ultimate Forms Actions and Alerts framework.

What you get

• A responsive webinar registration form accessible externally, with no SharePoint account required for registrants
• Every submission stored as a structured record in a centralized SharePoint list — no export or data transfer needed
• Configurable questions and columns to capture exactly the information relevant to your webinar
• Automated confirmation emails and scheduled reminders configurable through Ultimate Forms Alerts
• Embeddable on your website or shareable as a direct link
• Extendable with downstream integrations using Ultimate Forms Actions
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Webinar Registration system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All registrant data stays inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.