Contact Form

A contact form is often the first interaction a potential customer, partner, or applicant has with your organization. If that form submits to a generic email inbox, the request has no owner, no tracking, and no guaranteed response time. Follow-up depends on whoever happens to check the inbox — and if that person is away, the request waits.

The Contact Form template for SharePoint, built with Infowise Ultimate Forms, provides a simple, professional contact request form that can be placed on any public-facing page and routes every submission directly into a structured SharePoint list — where it can be assigned, tracked, and responded to.

How it works

The external form

Using the Ultimate Forms External Form feature, the contact form is accessible to anyone on the internet without requiring a SharePoint account. It can be embedded directly on your website or shared as a standalone link — giving visitors, prospective customers, or external partners a straightforward way to request contact. The form captures the submitter's details and the nature of their enquiry in a consistent, structured format.

Submissions into SharePoint

Every contact request lands directly in a SharePoint list as a structured record. The responsible team has a centralized view of all incoming requests — who submitted them, when, and what they are about — without monitoring a shared inbox or manually logging submissions from email. Requests can be filtered, sorted, and assigned directly from the list.

Customizable to your needs

The template is designed as a ready-to-use starting point that can be extended to match your specific requirements. Additional columns can be added to capture the information most relevant to your enquiry type. Validation rules can be applied to ensure submissions are complete before they are accepted. Automated notifications can alert the relevant team member immediately when a new request arrives.

What you get

• An external-facing contact form accessible from any public website or page, without requiring a SharePoint account
• Every submission captured as a structured record in a SharePoint list — no inbox monitoring required
• A centralized view of all contact requests, with filtering and sorting by submitter, date, or enquiry type
• Fully configurable columns and validation rules to match your specific contact requirements
• Automated notifications to alert the responsible team when a new request is submitted
• Embeddable on any page using the Ultimate Forms External Form feature
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Contact Form system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All contact request data stays inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.