Emergency Contact Info

Emergency contact information that lives in a paper form, an HR spreadsheet, or a personal email is unavailable when it is needed most. When an incident occurs, the people who need to reach an employee's next of kin, confirm a medical condition, or locate an alternative contact shouldn't be searching through files or asking colleagues if they know where the information is stored.

The Emergency Contact Info template for SharePoint, built with Infowise Ultimate Forms, provides a structured, centralized way to collect and store emergency contact information for every employee — accessible to authorized staff instantly, and kept up to date without administrative overhead.

How it works

The collection form

Employees complete a structured form capturing their emergency contact details — contact name, relationship, mailing address, phone numbers, and email addresses. The form is straightforward to complete and can be made available to employees directly through your SharePoint intranet, requiring no additional login or external tool.

Extendable to additional information

The template is designed as a starting point that can be extended to capture any additional information your organization requires. Medical conditions, allergies, blood type, insurance details, or any other employee-specific information relevant to an emergency can be added as columns without any development work.

Centralized and access-controlled

All submitted records are stored in a standard SharePoint list, accessible to authorized HR and management staff. Column-level permissions can restrict sensitive fields — such as medical information — to specific roles, ensuring that the right people can see what they need while protecting employee privacy.

What you get

• A structured form collecting emergency contact name, relationship, mailing address, phone numbers, and email addresses
• A centralized SharePoint list of all employee emergency contact records, accessible to authorized staff instantly
• Column-level permissions to restrict sensitive information to appropriate roles
• Extendable with additional columns for medical conditions, allergies, insurance details, or any other relevant information
• No external tool or additional login required — accessible directly through your SharePoint intranet
• Fully configurable in the browser without any development work
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Emergency Contact Info system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All employee emergency contact data stays inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.