UltimateForms Smart Action Pro

Save on development time by automating advanced business solutions using just your browser. Implement advanced business logic using a wide variety of advanced fully-configurable actions.
Smart Action Pro, a component of UltimateForms, allows you to implement advanced solutions previously only feasible using workflows. You can now define and execute multiple actions of 16 different types, ranging from updating list items or external databases to creating sites and managing permissions. Actions are then executed automatically, manually or based on a timer.

Automating business processes has never been easier, instead of writing code-based workflows or custom event receivers using Visual Studio, you accomplish what you need in minutes using just the browser.

œUsing Smart Action Pro has allowed us to directly create solutions that generally require custom coding. The ability to allow site owners to create their own business process/workflows enables us to deliver solutions in a much more timely fashion. Thanks.
-- Bill Dewey, Seattle Goodwill

Common Business TaskDetailsDone in
Project initiation workflow, includes creating project site, generating tasks, registering in external DB and assigning manager reviewRead more10 minutes
Generate a predefined set of initial tasks whenever a project is createdRead more12 minutes
Create and update users in Active DirectoryRead more7 minutes
Generate and send PDF file of sales totals automatically on a weekly basisRead more7 minutes
Convert support tickets into KB articles with one clickRead more4 minutes
Prevent double-booking of resourcesRead more2 minutes
Automatically run actions on any event (items added, modified, moved, checked in/out or deleted), manually through ribbon buttons or according to a timer. A wide selection of different types of actions is available:
  • Create list item - create new list items in any list of any site
  • Update list item[s] - update multiple list items in any list of any site
  • Delete list item[s] - delete multiple list item in any list of any site
  • Copy item/document - copy current item or document to a different location
  • Send e-mail incorporating list item values - send out emails using your own templates
  • Create list from any template - create list of document library in any site
  • Create site from any template - create a new subsite
  • Run workflow on one or more items in any list or document library
  • Run stored procedure in database of any type (MS-SQL, Oracle, OLE DB or ODBC) - pass parameters based on the current item's columns
  • Run web service operation - pass parameters based on the current item's columns
  • Manage permissions of sites, lists, folders and items - break or restore permission inheritance, add or remove users, manage group memberships
  • Manage Active Directory - create and manage users and groups in Active Directory (SAM, AD DS and AD LDS)
  • Print list items - integrates with Smart Print Pro to produce list and item printouts and email or save them in SharePoint
  • Calculate summary - calculate summary of values in any column of any list of any site. Use this value to update the current item or throw an error when the value does not pass the condition.
  • Run PowerShell - executes custom PowerShell script
  • Generate Associated Tasks - generate individual tasks for users in SharePoint or domain group using Associated Items column
What makes Smart Action Pro more powerful, yet easier to use than traditional workflows?
  • 100% browser-based SharePoint-integrated interface, no tools required
  • No programming knowledge or experience required, completely rule-based
  • Assign multiple different actions and run them according to conditions
  • Create timer-based actions running according to date column value or on a daily, weekly or monthly basis
  • Optionally, let users decide what actions to run each time
  • Allow users to run action by clicking on a column, a context menu option or a ribbon button
  • Use run-time parameters to make changes to dynamically created or selected site or lists
  • Optionally, run actions synchronously, prior to saving items and even prevent items from being saved.
  • Optionally allow user to perform actions with elevated permission level (such as managing permissions)
  • Perform actions accoridng to different triggers: item added, updated, moved, checked in/out, deleted, attachments added/removed, etc.
  • See action history with a click of the mouse, get email notification when actions fail

Define parameters for each action using your current item's values and advanced functions. You also can specify conditions when to run each action (e.g. when Status changes to Completed).

When creating/updating an item, your users can see the actions and optionally decide which actions are to be performed.

  • Integrate SharePoint closely with your other line-of-business systems by letting SharePoint update external data
  • Give your users more power to build sophisticated SharePoint-based application using just the browser
  • Accomplish tasks previously only available in custom workflows without any tools or programming
  • Extend the abilities of any list by adding custom action buttons to the ribbon
Feature Image Our Product SharePoint Native
16 different action types to choose from, including creation of item, lists, sites, management of permissions, etc.   Included  
Supports calling web services and DB stored procedures   Included  
Perform actions when item is saved/created   Included  
Perform actions when item is deleted   Included  
Perform actions when attachments are added/deleted   Included  
Perform actions when document is checked out/checked in   Included  
Perform actions when file is moved   Included  
Perform actions based on a timer   Included  
Perform actions at preset intervals   Included  
Define actions using browser only   Included  
Optionally define actions as columns to be executed by click   Included  
Choose site or list dynamically at run-time   Included  
Conditional execution of actions   Included  
Synchronous and asynchronous execution with optional cancellation   Included  
Action history accessible from views with a click   Included  
Notify action owner by e-mail in case of failures   Included  
Note: unless specifically stated otherwise, all products require only SharePoint Foundation 4.0/5.0. Microsoft SharePoint Server 2010-2016 is supported, but not required. Except for SharePoint 2013-2016 apps, all of our products must be installed as farm solutions.
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Version Release Date Changes
1.31.2 19-Jun-2018
  • Added: paging in Actions list
  • Fixed: handling deleted columns used in a Lookup function
1.31.1 05-Jun-2018
  • Added: annual support expiration notification in administration page
  • Added: CC and BCC in Send email action
  • Fixed: timer conditions logic in date column-based execution
  • Fixed: generating Associated items of a hidden parent column, assigning it a value first
1.31.0 01-May-2018
  • Added: option to search in trusted domains for AD functions Manager and ManagerEmail
  • Added: Lookup function can now fetch data from the Users Information list
  • Added: ability to change file name in Update and Copy actions
  • Added: 'Password never expires' and 'User cannot change password' settings in AD Management actions
  • Added: setting display name of a user now will set its Name in Create user action
1.30.12 27-Apr-2018
  • Fixed: issue in setting a Choice value, caused by previous version
1.30.11 24-Apr-2018
  • Added: option to execute Timer Actions Hourly
  • Added: more icons to ribbon Actions
  • Fixed: setting Taxonomy field values
  • Fixed: setting Multiple Choice values
1.30.10 23-Feb-2018
  • Added: option to set the Assistant property in Active Directory Management Action
  • Added: Delete permanently setting in Delete Item Action
  • Added: Split function
  • Fixed: setting Approval status and Approval comment
1.30.9 07-Feb-2018
  • Fixed: shared module API issue
1.30.8 29-Jan-2018
  • Added: new logic for purging old log entries
  • Added: support for creation of Document sets in Create action
  • Fixed: fetching the value URL column, now fetching the hyperlink part
  • Fixed: copy item/document action, skipping computed and calculated columns
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Want to try before you buy? Just download the 30-day full-featured trial version! You can even turn it into a registered version by simply entering a license key.
License Type Price Buy Now
Server License with Annual Support 1499 US$
Developer License 169 US$
Annual Support Renewal 219 US$

Every server running Windows SharePoint Services Web Application requires a license, regardless whether or not it is accessed by users. Free licenses for application servers will be provided upon request.

License Types

  • Server License with Annual Support - entitles you to the right of installing the product on one front-end server, including the right to contact us on non-bug related issues within the period of one year, you may also upgrade to any future major/minor version.
  • Developer License - entitles you to the right of installing the product on one front-end server in non-production environment. Note that you must order at least one full server license to have the right to order a developer license.
  • Annual Support Renewal - extends the annual support for another year.