SOP Read and Sign

Regulatory Read and Sign process for standard operating procedures

Management of standard operating procedures, including the regulatory requirement of being read by specific employees. The process helps you generate and track Read and Sign tasks, all directly within the document properties.
The process is made up of 4 stages, all managed from regular SharePoint lists:
  1. Document created or uploaded - the document is created in the SOP library, document properties are set, specifying people or groups required to read the document.
  2. Editing completed - after going through the process of repeated editing, the document is ready for distribution. Click Generate tasks to create an individual task for each person in Readers column (groups are expanded automatically to assign tasks to individuals only).
  3. Read tasks - each task is completed by the assigned person. Simply open the task, mark the checkbox indicating that you've read the document and add an electronic signature. Because that tasks are just usual built-in SharePoint tasks, they can be tracked, viewed and edited as you would any SharePoint task.
  4. Distribution - document can be published when all Read tasks are completed. Tasks are color-coded and the number of unfinished tasks is calculated automatically, so you can easily see the current status.

Upon site creation you need to add your users to the site groups. Once the site groups are populated, you can start using the process. Feel free to modify the site in any way you deem fit, adding or removing columns, adding or modifying list views or changing the homepage layout. The installed products will function fully for 30 days, after which you need to purchase licenses to continue using the site.

All templates require US English language pack to be installed on the farm.
Our templates can be installed on SharePoint Foundation 4.0/5.0 or SharePoint Server 2010/2013/2016.

This business process is available for download as a self-installing, self-configuring site template for SharePoint Foundation 4.0/5.0 (SharePoint 2010-2016). The template itself is free to use, but it is based on our commercial product - UltimateForms. Trial versions of the necessary components are installed automatically by the template. Once purchased, the product can be used to improve all sites, based on our templates or the ones you create yourself.