Training Attendance Tracker - Pre-built SharePoint Template

The Training Attendance Tracker is a structured, no-code solution designed to help organizations manage trainings and accurately record participant attendance in one centralized system. This template brings together training schedules, attendee lists, and attendance statuses into a single, organized workflow — ensuring every training session is properly documented and easy to track.

Users create training sessions, add participants directly within the same form, and update attendance statuses as trainings take place.

Key Features Include:

• Centralized Training Management
Store all training sessions with dates, formats, trainers, and statuses in one structured list.

• Automated Attendance Status Updates

Attendance and training statuses are updated automatically using Ultimate Forms: Actions based on training dates and predefined conditions, reducing manual work and ensuring consistent tracking.

• Inline Attendee Tracking
Add and manage participants directly inside each training using Ultimate Forms: Associated Items.

• Attendance Status Control
Track participant attendance with clear statuses such as Registered, Attended, and No-show.

• Real-Time Attendance Summaries
Automatically calculate total participants and attended counts using Associated Items Summaries.

• Automated Notifications
Send reminders to participants before trainings and notify trainers when no-shows are recorded using Ultimate Forms: Alerts.

• Visual Status Indicators
Use Ultimate Forms: Color Choice to highlight training and attendance statuses in forms and list views.

How It Works:

Create a Training Session: Enter training details such as title, dates, format, trainer, and location or platform.
Add Participants: Add attendees directly within the training form using Associated Items.
Automatic Status Management: Training and attendance statuses are updated automatically using Ultimate Forms: Actions based on training dates and conditions.
Review Attendance Results: View real-time attendance summaries and identify no-shows or participation gaps instantly.

Why It’s Useful?

The Training Attendance Tracker replaces manual attendance sheets and disconnected tracking methods with a clean, reliable system. It helps HR and training teams maintain accurate training records, reduce administrative effort, and gain full visibility into training participation — all within a simple, no-code workflow that can be easily adapted to different training scenarios.

Get helpful videos

Templates are provided "as-is", free of charge, for UltimateForms customers. Feel free to make any desired modifications.
For more info, click here.

Like this template? Get it today!

Solution templates are fully configured and installed automatically with a single click.