Brand Asset Library

The Brand Asset Library is a complete digital asset management solution built with Infowise Ultimate Forms, designed to help organizations maintain full control over their logos, templates, images, videos, and marketing materials. It provides a simple, structured way to upload, categorize, and update brand files while tracking their usage and licensing in real time.

Key Features Include:​

• Direct File Upload and Document Library Integration: Upload brand files directly within the asset form using Associated Document Library connections, while automatic versioning keeps track of all updates.
• Smart Categorization and Metadata: Organize assets by type, category, and status using Choice columns and Ultimate Forms: Color Choice for quick visual identification.
• User Property Automation: Automatically capture uploader information such as department, job title, and email using Ultimate Forms: User Propertycolumn.
• Usage Requests and Approvals: Manage requests for asset usage with an integrated child list and automated notifications for approvers and requesters via Ultimate Forms: Actions and Alerts.
• License Tracking and Alerts: Automatically notify asset owners before a license expiration date using scheduled Ultimate Forms: Alerts.

How It Works:​

1. Upload & Categorize Assets: Create a new brand asset, select category, upload files directly in the form, and fill in key metadata such as status and description.
2. Version Control: Each file uploaded to the connected document library automatically creates a new version, keeping a full history of updates.
3. Usage Request: Employees submit usage requests. Approvers receive notifications to approve or reject the request, and requesters are notified of the outcome automatically.
4. License and Status Monitoring: System automatically tracks license expiry dates and sends alerts.

Why It’s Useful?

The Brand Asset Library ensures your organization’s visual materials remain consistent, compliant, and accessible. It brings together all brand files in one central hub, helping teams save time, avoid outdated assets, and maintain a unified brand image across all projects and departments.