Infowise Ultimate Forms: A Better Alternative to Nintex
Lately we've been seeing a significant upsurge of demo requests coming from current Nintex customers. All of them are actively exploring alternatives, especially in SharePoint Online.
And it's not hard to track down the underlying reasons for this. With rising costs, shifting product architecture, and limitations in the classic form design model, many look for a modern, robust, and cost-effective form and automation solution for SharePoint.
Below I share the insights I’ve gathered and explain why Infowise Ultimate Forms stands out as a compelling alternative for both SharePoint Online and on-premises environments.
Why Look for an Alternative to Nintex?
Add-in Retirement and Architecture Shift
Microsoft has announced the retirement of SharePoint Add-ins for SharePoint Online beginning April 2, 2026 — which impacts older forms solutions built as add-ins. These means that the old-style components and automation services will stop working starting on this date. Nintex is traditionally based on the add-in platform as well as on the classic SharePoint workflow engine, which is also being retired.
It is true that Nintex has developed a new SharePoint Framework (SPFx)-based Forms solution. Unfortunately organizations with legacy forms built on older models are now faced with a grueling task of transitioning the multitude of their existing forms to the new platform. This migration often introduces substantial effort, especially if custom JavaScript or older controls were used. Some features are no longer available, whereas some require a significant conversion effort.
Whereas the workflow is involved, Nintex has decided to completely abandon direct SharePoint integration, instead suggesting to their customers to migrate to their own cloud offering. This step as well would incur significant investments of both time and money.
Non-transparent and Rising Costs
Pricing for Nintex solutions has increased significantly in recent years. For example, some organizations report annual subscription levels far above earlier expectations. Users report that the cost has gone up over time and that the “consumption” elements (instances, executions) make the final cost unpredictable as usage scales.
Also, the lack of publicly-listed transparent pricing means that planning and budgeting become more challenging.
Nintex often requires a quote and their website doesn’t always list full pricing details by tier publicly, many buyers rely on third-party reports. The pricing model has also moved more toward “workflow execution / instance” based models (i.e., you pay more when you run more workflows) rather than purely user-count models. That can drive costs up as adoption and automation grow.
Functionality and Usability Limitations
While Nintex Forms offers a good baseline of features, many users report difficulties with advanced scenarios:
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Despite the seemingly easy-to-use drag-and-drop design interface, form design quickly becomes tedious and complex as more advanced features are required. Complex dynamic logic is often difficult to implement and requires significant knowledge and experience.
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Some specialized control types, such as Repeating sections, store data in a custom XML format, which significantly impacts integration and interoperability. This leads to vendor lock-in situations.
- Many users complain about performance issues and slow response times.
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The new SPFx form lacks many of the commonly used features found in the outgoing classic Nintex forms, making migration much more complex.
- Forms lack multilingual support, limiting usability for multinational organizations.
For many organizations, these points create enough friction to evaluate alternative form design platforms.
Introducing Infowise Ultimate Forms — A Modern Alternative
If you’re considering moving off Nintex, then Infowise Ultimate Forms offers a compelling, modern platform specifically built for Microsoft 365 and SharePoint use. As we always say, Ultimate Forms enables everyone to create no-code business solutions with flexible forms, intuitive automation and clear reporting.
Below are several key advantages of Ultimate Forms over the typical form-builder alternative.
Key Strengths of Ultimate Forms
1. Advanced Form Design & Layout
Ultimate Forms provides a drag-and-drop Form Designer directly inside SharePoint lists. Among many other unique features, it offers tabs, containers, custom headers, and themes.
You can apply dynamic cascading permissions at any level, including containers and tabs (so you don’t need a rule per column).
You can set dynamic rules, validations and default values based on user identity or other columns — all without custom code.
2. Rich Form Controls & Special Columns
Ultimate Forms includes special column types not natively available in SharePoint—such as repeating sections, electronic signatures, document link columns, connected lookup, and more. In the majority of cases, these save their data in the regular SharePoint format, readily available to 3rd party tools and applications.
These column types help deliver advanced business-application form scenarios (e.g., layered approvals, asset tracking, multi-step input) in a no-code environment.
3. Automation
Rather than relying purely on separate automation tooling, Ultimate Forms integrates process components:
- Actions that trigger on events or schedules
- Alerts with conditions and timer-based notifications
- Import from external sources, such as emails or applications
- Print that generates fully customizable documents
This centralization of forms and process logic reduces reliance on multiple disparate systems, streamlining and simplifying solution development and maintenance.
4. Native SharePoint Integration & Simplicity
Ultimate Forms is directly accessible from within your SharePoint lists and document libraries. There is no needs to access separate tools. This tends to deliver better end-user experience and lower maintenance overhead.
In contrast, as some users of other form systems note, heavy customisation or migration to SPFx-based frameworks introduces complexity.
5. Cost-Effectiveness & Governance
Because Ultimate Forms is designed specifically for SharePoint and emphasises no-code delivery, many organisations find it faster to deploy and easier to manage—leading to lower total cost of ownership.
It also supports governance and auditability features via SharePoint (versioning, permissions, etc.) plus the built-in logic layers of Ultimate Forms.
Why Choose Ultimate Forms Over Nintex?
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Reduced migration risk: Ultimate Forms sidesteps many of the migration challenges that users of older Nintex forms face (e.g., Add-in retirement, redevelopment of custom controls)
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Faster time to value: Drag-and-drop form designer, templates, no code required
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Better advanced features: Repeating sections, dynamic lookups, electronic signatures, richer controls
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Simplified licensing & budgeting: Clearer cost structure and fewer hidden dependencies
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Single platform for forms, logic and reporting: Rather than juggling forms tool + separate workflow/automation engine
In short: if you’re running forms in SharePoint and want a solution that supports modern business application needs, Ultimate Forms is a strong contender.
Final Thoughts
Organizations using SharePoint Online or on-premises who are currently exploring a forms-platform upgrade should evaluate Infowise Ultimate Forms. Whether you’re already a Nintex customer looking at your next step, or simply building new solutions from scratch, Ultimate Forms provides a comprehensive alternative designed for modern requirements and faster delivery.
Start by installing Ultimate Forms, exploring one of hundreds of pre-built templates (for e.g., Leave Requests, Project Management, Help Desk), and building a prototype to compare form design, logic capabilities and total cost with your current or planned forms stack.
