The Rental Property Management System (RPMS) is a complete solution designed to enhance property rental operations within SharePoint. Thanks to the powerful features of Infowise Ultimate Forms, this system automates tenant applications, lease agreement management, rent payment tracking, and property status updates—delivering functionality that goes beyond standard SharePoint capabilities.
By leveraging ultimate forms, alerts, and actions, RPMS ensures smooth collaboration between property managers, landlords, and tenants while significantly reducing manual effort and improving efficiency.
Key Features Include:
- Tenant Application Processing: Tenants submit rental applications online, triggering an approval workflow.
- Lease Agreement Management: Approved applications generate lease agreements, updating tenant and property records.
- Automated Payment Reminders: The system sends scheduled rent reminders to tenants before the due date.
- Property Status Updates: When a lease is signed, the system automatically updates the property's status to “Rented.”
- Alerts & Notifications: System-generated reminders notify managers and tenants about approvals, lease expirations, and overdue payments.
- Structured Data Management:
- Color Choice Columns – Used for status indicators, visually distinguishing property availability, lease statuses, and payment statuses.
- Items ID – Unique identifiers for properties, tenants, lease agreements, and payments to maintain consistency and easy tracking.
- Connected Lookup & Associated Items – Automatically links tenants, leases, and payments across lists, ensuring seamless data consistency.
How It Works:
- Tenant Application Submission: Prospective tenants fill out an online rental application.
- Manager Review & Approval: Managers evaluate the application and either approve or reject it.
- Lease Agreement Generation: Once approved, the system generates a lease agreement and updates property status.
- Property Status Update: The property’s status is automatically updated to "Rented."
- Notifications & Alerts: Tenants and managers receive automated notifications about application status and lease agreements.
Why Choose This System?
RPMS simplifies property management by automating application handling and lease tracking, ensuring a structured and organized rental workflow. It reduces administrative effort, improves communication between managers and tenants, and provides a centralized system for tracking lease agreements and property availability.
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