Project Timeline Change Request

Project timeline change requests communicated through email or informal conversations give project managers and governance teams an inconsistent record of what the current timeline is, what change is being proposed, and why. The impact of the proposed change on project deliverables is not always documented. Justification for the change is provided verbally rather than in a structured column that can be reviewed alongside the request. Without a centralized, structured change request process, managing timeline adjustments consistently across a project portfolio and maintaining an auditable record of each change requires more effort than it should.

The Project Timeline Change Request template for SharePoint, built with Infowise Ultimate Forms, provides a structured request form that captures the request date, project identification details, requester information, the reason and justification for the change, the current project timeline, the proposed new start and end dates, the impact on deliverables, and comments from the project team or stakeholders. Every request is stored as a complete, reviewable record in SharePoint.

How it works

Project and requester identification

The form captures the date of request, project title, project ID or number, project manager's name, and the requester's name, email address, and phone number. Capturing both the project manager and the requester separately ensures the reviewing team can identify who is responsible for the project and who is submitting the change request, which may be two different people in organizations where change requests are initiated by team members or stakeholders rather than the project manager directly.

Reason and justification for the change

A required reason column captures the primary cause of the timeline change from a structured perspective. A justification column gives the requester the space to explain in detail why the change is necessary and what would happen if the current timeline were maintained. Capturing both the reason and the justification in structured columns at the point of request ensures that the project governance or change control board has a documented basis for assessing the request rather than relying on a verbal briefing.

Current and proposed timeline

The form captures the current project start and end dates alongside the proposed new start and end dates. Documenting both the existing timeline and the proposed changes in structured date columns within the same record creates an unambiguous change record — showing exactly what was in place before the change was requested and what the requester is proposing — without requiring the reviewer to consult a separate project schedule to establish the baseline.

Impact on deliverables and stakeholder comments

An impact on deliverables column captures how the proposed timeline change will affect the project's outputs, dependencies, or downstream activities. A comments column gives project team members and stakeholders the opportunity to record their observations, concerns, or endorsements of the proposed change. Capturing deliverable impact and stakeholder comments within the change request record ensures the reviewing team has the full operational and organizational context needed to make an informed decision.

What you get

• A structured project timeline change request capturing request date, project title, ID, project manager, and requester contact details
• Reason for change and detailed justification in structured columns for governance review
• Current start and end dates alongside proposed new start and end dates for unambiguous change documentation
• Impact on deliverables and stakeholder or project team comments
• Every request stored as a complete, reviewable record in a standard SharePoint list
• Extendable with automated submission notifications and change control approval workflows using Ultimate Forms
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Project Timeline Change Request system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All request records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.