Product Testing Time Allocation

Product testing resource requests submitted through email or informal conversations give QA leads and project managers an inconsistent record of what testing is required, who is available, for how long, and what environment and tooling is needed. Testing type is not clearly specified. Team member availability is not quantified. Environment requirements are undocumented. Risks and challenges associated with testing are not raised until they become problems. Without a structured intake process, planning and allocating testing resources accurately requires coordination that a proper request form should simplify.

The Product Testing Time Allocation template for SharePoint, built with Infowise Ultimate Forms, provides a structured resource request form that captures the project name and description, project manager, testing type, tooling and environment requirements, team members, proposed testing dates, weekly time availability, dedicated environment needs, risks, additional considerations, and supporting document uploads. Every request is stored as a complete, actionable record in SharePoint.

How it works

Project identification

The form captures the project name, project description, and the name of the project manager or owner. Linking the testing resource request to a clearly identified project ensures every record is contextualized and that the QA team can filter and manage requests by project without additional cross-referencing.

Testing type and tooling requirements

A required testing type field captures the category of testing being requested, such as functional, regression, performance, security, or user acceptance testing. A dedicated tooling and environment field captures whether any specific testing tools or environments are needed, with a follow-up description field for those that require elaboration. Capturing these requirements in structured fields at the point of request ensures the QA team can assess readiness and resource fit before committing to the engagement.

Team members and time availability

The form captures the names of team members involved in testing alongside the proposed start and end dates for the testing phase. A weekly hours field captures how many hours per week each team member can allocate to the project, providing the QA lead with the information needed to assess whether the available capacity is sufficient for the scope and timeline of the testing requirement without a separate planning conversation.

Dedicated environment requirements

A field captures whether a dedicated testing environment is required, with a follow-up specification field for those that need one. Documenting environment requirements within the resource request ensures that infrastructure provisioning can be initiated in parallel with team allocation, rather than being identified as a dependency after the testing engagement has already been confirmed.

Risks and additional considerations

A risks and challenges field asks the requester to identify potential issues associated with testing the product, capturing risk awareness at the point of request rather than as reactive discovery during the testing phase. An additional information field gives the requester the space to communicate any special considerations relevant to the resource allocation decision. Supporting documents, specifications, or diagrams can be attached directly to the request record.

What you get

• A structured testing resource request form capturing project name, description, and project manager
• Testing type and tooling or environment requirements captured in structured fields for accurate resource assessment
• Team member names, proposed testing dates, and weekly hours availability for capacity planning
• Dedicated environment requirements with specification field for infrastructure provisioning
• Risks and challenges field capturing known issues at the point of request
• Supporting document upload linked directly to the request record
• Every request stored as a complete, actionable record in a standard SharePoint list
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Product Testing Time Allocation system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All request records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.