Employee Employment Verification

Employment verification requests handled through phone calls or unstructured letters give HR teams an inconsistent basis for confirming employee details to third parties. Current employment status, compensation, and supervisor information are not captured in a standardized format. Previous employment history with the organization is not formally documented alongside the current record. The employee's authorization to release information is confirmed informally rather than in a signed, structured record. Without a centralized, structured verification form, processing employment verification requests accurately and maintaining an auditable trail of authorization is more difficult than it needs to be.

The Employee Employment Verification template for SharePoint, built with Infowise Ultimate Forms, provides a formal verification form that captures the employee's personal and employment details, current compensation and hours, supervisor information, previous employment history with the company, the employee's authorization to release their information, and a signed consent declaration. Every completed form is stored as a complete, auditable record in SharePoint.

How it works

Employee identity and employment details

The form captures the employee's full name, employee ID, Social Security number, job title, department or division, date of hire, current employment status, and email address. Capturing identity and employment details in a structured format ensures that every verification record is unambiguous and that the information provided to the requesting party is consistent with the organization's official employment record.

Compensation and working hours

The form captures the employee's current base salary or hourly rate, any additional compensation, and the number of hours worked per week. Capturing compensation details within the verification form ensures that salary and hours information is available in a structured, signed record when requested by lenders, landlords, government agencies, or other authorized parties, without requiring a separate payroll query.

Supervisor details

The form captures the current supervisor's name and phone number. Capturing supervisor contact details within the verification record gives the requesting party an authorized point of contact for follow-up without requiring the HR team to facilitate every subsequent inquiry.

Previous employment history

An optional previous employment section captures start and end dates, job titles held, and reasons for leaving any previous positions the employee held with the same organization. Documenting prior employment history within the verification record is particularly valuable when employees have held multiple roles within the company and the verification request covers the full employment relationship rather than the current position only.

Authorization and consent declaration

The form includes two required consent columns: one through which the employee authorizes the release of their employment information to the requesting party, and one acknowledging that the consent is given voluntarily. The form closes with the employee's e-signature and the date of signing. The signed consent and authorization are stored within the same SharePoint record as the employment details, creating a formally documented, auditable release authorization without any paper-based process.

What you get

• A formal employment verification form capturing employee name, ID, Social Security number, job title, department, hire date, and employment status
• Current base salary or hourly rate, additional compensation, and weekly hours for complete compensation verification
• Current supervisor name and phone number for authorized follow-up contact
• Previous employment history including dates, job titles, and reasons for leaving prior roles within the organization
• Dual consent declaration and employee e-signature with signing date creating an auditable release authorization
• Every verification record stored as a complete, auditable record in a standard SharePoint list
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Employee Employment Verification system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All verification records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.