Bank detail change requests submitted through email or paper forms create a significant administrative and compliance risk. Current and new account details are not always captured in a consistent, structured format. The reason for the change is not documented. Supporting documentation arrives separately and needs to be matched to the request manually. Without a structured, centralized process, verifying and processing payroll bank changes accurately and maintaining an auditable record of every change request requires more effort than it should — and introduces unnecessary exposure to fraud risk when identity and authorization are not formally captured alongside the new details.
The Bank Details Change Request template for SharePoint, built with Infowise Ultimate Forms, provides a structured request form that captures the employee's personal and contact details, current bank details in full, new bank details, the reason for the change, supporting document uploads, and the employee's preferred method of communication for confirmation. Every request is stored as a complete, auditable record in SharePoint.
How it works
Employee identity and contact details
The form captures the employee's first and last name, position or title, department, email address, phone number, and full home address. Capturing identity and contact details in a structured format at the point of request gives the payroll and HR team the information needed to verify the requester's identity and follow up through the correct channel without searching for details separately.
Current bank details
A dedicated current bank details section captures the account holder's name, current bank name, account number, branch address, SWIFT code, routing number, IBAN, and account type. Capturing the full current banking record within the change request creates an auditable baseline that documents what was in place before the change was processed, which is essential for compliance, fraud prevention, and any subsequent investigation into payroll discrepancies.
New bank details and reason for change
A new bank details section captures the replacement banking information in the same structured format as the current details. A dedicated reason for change column documents why the employee is requesting the update. Capturing the reason in a structured column at the point of submission provides the payroll team with context for assessing the legitimacy of the request and supports the organization's fraud prevention procedures.
Supporting documentation and communication preference
A file upload column allows the employee to attach supporting documents — such as a bank statement or letter from the new bank — directly to the request record. A preferred communication method column captures how the employee would like to receive confirmation of the change, ensuring the payroll team follows up through the channel the employee is most likely to respond to promptly.
What you get
- A structured bank details change request capturing employee name, position, department, contact details, and home address
- Full current bank details including bank name, account number, branch address, SWIFT code, routing number, IBAN, and account type
- New bank details captured in the same structured format for direct payroll system update
- Reason for change column supporting fraud prevention and compliance procedures
- Supporting document upload linked directly to the request record
- Preferred communication method for confirmation follow-up
- Every request stored as a complete, auditable record in a standard SharePoint list
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Bank Details Change Request system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All request records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
