Business insurance applications collected through paper forms or unstructured email exchanges give underwriters and brokers an inconsistent and incomplete record of the applicant's business profile, financial position, risk history, and coverage requirements. Financial metrics such as annual gross receipts, payroll, and subcontractor spend are not always captured at the point of application. Risk disclosures — prior policy cancellations, criminal convictions, bankruptcies, and claims history — are often omitted or described informally. Without a structured, centralized application form, assessing risk consistently and producing accurate quotes requires more follow-up than it should.
The Business Insurance Application template for SharePoint, built with Infowise Ultimate Forms, provides a comprehensive application form that captures full business details, multiple location addresses, company profile, financial metrics including annual sales, gross receipts, payroll, and subcontractor spend, risk disclosures covering prior policy history, criminal convictions, bankruptcies, claims, and foreign operations, coverage type requirements, current insurance status, and owner contact details. Every application is stored as a complete, reviewable record in SharePoint.
How it works
Business identity and contact details
The form captures the business name, phone number, full address, email address, and website alongside an additional locations column for businesses operating from multiple sites. Capturing the full address and additional locations at the point of application gives the underwriter the geographical context needed for risk assessment without requesting supplementary location information separately.
Business profile
The form captures the company size, type of business, date of establishment, and a description of the business. Capturing the establishment date and business type in structured columns enables the underwriter to assess the business's maturity and sector risk profile quickly, while the business description column gives the applicant the space to provide the operational context needed for accurate classification.
Financial metrics
The form captures annual sales, annual gross receipts, total number of employees, and annual payroll alongside details of subcontractor usage and annual subcontractor spend. Capturing these financial and workforce metrics in structured columns at the application stage gives the underwriter a complete financial picture of the business without requiring supplementary financial documentation to be requested before an initial assessment can be made.
Risk disclosures
The form includes structured disclosure columns asking whether the business has ever had an insurance policy non-renewed, cancelled, or declined; whether the applicant has ever been convicted of fraud, bribery, or arson; whether there are any bankruptcies, tax liens, or credit liens; whether there are any claims in the last five years; and whether the business has foreign operations or leases space to others. Each disclosure column has a follow-up details column for those that require explanation. Capturing these disclosures in structured columns at the application stage ensures underwriters have the information required for full risk assessment without relying on the applicant to volunteer potentially material information voluntarily.
Coverage requirements and current insurance status
The form captures the type of insurance coverage being applied for and whether the business is currently insured. Capturing the current insurance status at the point of application allows the underwriter to assess continuity of coverage and identify any gap that may be relevant to the risk assessment.
Owner details
A dedicated owner section captures the owner's name, title, email address, and phone number, providing the underwriting team with a direct, named point of contact for follow-up and policy issuance.
What you get
- A comprehensive business insurance application capturing business name, full address, additional locations, email, website, and company profile
- Financial metrics including annual sales, gross receipts, employee count, payroll, and subcontractor spend
- Six structured risk disclosure columns covering prior policy history, convictions, bankruptcies, claims, foreign operations, and space leasing
- Coverage type requirements and current insurance status for continuity assessment
- Owner name, title, email, and phone number for direct underwriter contact
- Every application stored as a complete, reviewable record in a standard SharePoint list
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Business Insurance Application system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All application records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
