Employee Pay Increase

Pay increase requests handled through informal conversations or unstructured emails leave HR and management without a consistent record of what was requested, what justification was provided, and when the request was made. Requests arrive without supporting context, making fair and consistent assessment difficult. And without a centralized record of all requests, tracking what has been reviewed, approved, or deferred requires manual effort that should not be necessary.

The Employee Pay Increase template for SharePoint, built with Infowise Ultimate Forms, provides a formal request form that captures the employee's role and employment context, current salary and requested percentage increase, the reasons for the request, performance contributions, career goals, and a signed e-signature declaration. Every request is stored as a complete, reviewable record in SharePoint.

How it works

Employee and employment details

The form captures the employee's first and last name, department, job title, supervisor, employment status, and the date of their last salary review. Capturing the last salary review date alongside the current request gives HR and management the context needed to assess the timing and frequency of the request without searching through separate records.

Current compensation and increase request

The form captures the employee's current salary and the percentage increase they are requesting. Expressing the request as a percentage rather than a fixed amount gives HR a consistent basis for comparing requests across different salary levels and departments, and for assessing the request against budget parameters and internal equity benchmarks.

Justification and performance contribution

A dedicated reason field gives the employee the space to explain why they are requesting a pay increase. A second field asks the employee to describe how their job performance has contributed to the success of the company or department. Capturing performance justification in a structured field at the point of request ensures that the reviewing manager and HR team have a documented case to assess, rather than relying on a verbal summary or an informal email.

Career goals

A third open-ended field asks the employee to describe their career goals and how a pay increase would help them achieve them. This field gives management additional context for evaluating the request in the broader context of the employee's development trajectory and the organization's retention interests.

Date and employee e-signature

The form closes with the submission date and the employee's e-signature, confirming that the information provided in the request is accurate. The signed record is stored as part of the pay increase request in SharePoint, creating a formal, documented submission without any paper-based process.

What you get

• A formal pay increase request form capturing employee name, department, job title, supervisor, employment status, and last salary review date
• Current salary and requested percentage increase captured in structured fields for consistent cross-employee comparison
• Three open-ended justification fields covering the reason for the request, performance contribution, and career goals
• Employee e-signature and submission date creating a formal, documented request record
• Every request stored as a complete, reviewable record in a standard SharePoint list
• Extendable with automated submission notifications and supervisor review workflows using Ultimate Forms
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Employee Pay Increase system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All request records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.