Employee Accident Report

Workplace accident reports completed on paper or submitted through informal email processes create compliance gaps that carry real risk. Details are recorded inconsistently depending on who fills out the form. Supporting information — witness statements, photographs, injury descriptions — is collected separately and rarely ends up in the same place as the original report. When a pattern of incidents needs to be identified, or when a regulatory body requests documentation, the records are incomplete, scattered, or both.

The Employee Accident Report template for SharePoint, built with Infowise Ultimate Forms, provides a structured form for documenting workplace accidents and incidents with the level of accuracy and detail that health and safety obligations require — stored as a complete, auditable record in SharePoint from the moment of submission.

How it works

Accident and incident documentation

The form captures all the information required to create a complete record of a workplace accident or incident — the employee involved, the date, time, and location of the incident, a detailed description of what occurred, the nature of any injuries sustained, and the immediate actions taken following the incident. The structured format ensures every report is recorded consistently, regardless of who completes it or when.

Witness and injury information

The form includes dedicated sections for recording witness details and a thorough description of any injuries sustained. Capturing witness information at the point of reporting — while the details are fresh — creates a record that is significantly more reliable than one assembled after the fact from memory or secondhand accounts.

Investigation and root cause documentation

Beyond the initial report, the template supports the documentation of the subsequent investigation. The investigating officer records the identified root cause, the contributing factors, and any immediate corrective actions taken. This structured approach to investigation documentation ensures that findings are recorded in a consistent format, making it straightforward to identify patterns across incidents over time.

Preventive measures tracking

The form includes a dedicated section for documenting the preventive measures put in place following the investigation — process changes, equipment modifications, training requirements, or any other action taken to reduce the likelihood of recurrence. Each measure is recorded as part of the accident record, creating a complete chain from incident to resolution within a single SharePoint item.

What you get

• A structured accident report form capturing employee details, incident description, location, time, and immediate response
• Dedicated sections for witness information and detailed injury documentation
• Investigation and root cause documentation built into the same record as the initial report
• Preventive measures tracking linked directly to each accident record
• Every report stored as a complete, searchable, auditable record in a standard SharePoint list
• Configurable columns and sections to match your organization's health and safety reporting requirements
• Extendable with automated notifications to safety officers and management using Ultimate Forms
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Employee Accident Report system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All accident report records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.