Overtime requests managed through verbal agreements or informal email exchanges leave organizations without a reliable record of what was authorized, by whom, and why. Requests arrive without sufficient justification. Supervisors approve hours without a documented decision. Payroll processes overtime that was never formally authorized. And when labor costs need to be reviewed or an employee disputes an overtime record, the paper trail is incomplete.
The Overtime Request template for SharePoint, built with Infowise Ultimate Forms, gives employees a structured way to submit overtime requests — capturing the employee details, department, supervisor, hours requested, date of overtime, and justification — with a dedicated supervisor section that appears automatically when the supervisor accesses the form, allowing them to record their approval decision, add comments, and sign electronically within the same record.
How it works
The overtime request form
Employees complete a structured form capturing all the information needed to evaluate and authorize the request — the request date, the employee's name and department, the assigned supervisor, the number of overtime hours requested, the date on which the overtime will be worked, and the reason for the request. A detailed description field gives the employee the space to provide additional context beyond the stated reason — the specific work involved, the deadline driving the need, or any other detail relevant to the supervisor's assessment.
The supervisor approval section
When the supervisor accesses the form, a dedicated approval section becomes visible that is not shown to the requesting employee. This section captures the supervisor's approval decision, any comments they wish to add regarding the request, and their electronic signature confirming their authorization. The conditional visibility ensures that the approval section is presented only to the appropriate role — keeping the employee's view clean while giving the supervisor everything they need to document their decision within the same record.
A centralized overtime record
Every submitted request and its associated approval decision are stored as a structured record in a standard SharePoint list. HR and management teams have a single, searchable view of all overtime requests — filterable by employee, department, date, or approval status — giving full visibility of authorized overtime without relying on email threads or verbal confirmation.
What you get
- A structured overtime request form capturing employee details, department, supervisor, hours requested, date of overtime, reason, and detailed description
- A conditional supervisor approval section — visible only when the supervisor accesses the form — capturing approval decision, comments, and e-signature
- Every request and authorization stored as a complete, auditable record in a standard SharePoint list
- Searchable and filterable by employee, department, date, or approval status
- Configurable columns and approval workflow to match your organization's overtime authorization requirements
- Extendable with automated submission notifications and approval alerts using Ultimate Forms
- Free for all Ultimate Forms customers, installed automatically with a single click
Built on standard SharePoint lists
The Overtime Request system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All overtime request records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.
Read detailed installation instruction.
