Infowise Ultimate Forms solutions for HR management
Amir Shingray
Amir Shingray
August 11, 2021 | Enterprise

The HR management unit of your business is responsible for managing the human capital of your organization. This is to say that your HR team concerns itself with the efficiency and effectiveness of the human component of your business. As you know, perhaps the most difficult aspect of management is dealing with the nuances and complexities of the people under your leadership. In this day and age, with remote work and the digitization of business, HR responsibilities can become very difficult, especially from a logistical standpoint. How do you keep track of the endless stream of expense reports, leave requests, travel reservations, and so on? Such an undertaking requires a robust toolset capable of handling all of it. We here at Infowise have tasked ourselves with making HR management easier for you and your business with Ultimate Forms. Ultimate Forms is a Microsoft Sharepoint expansion that turns the base software into a fully customizable business logistics system that can help you manage everything from HR to delivery schedule. At some point in the future, I’ll explore some of the other applications of Ultimate Forms, but for now, let’s stick to HR management, starting with: 

1: Expense reimbursement 

This solution is a complete internal expense reporting tool designed for employees. It contains fields for everything from department to text boxes for business purposes. This format is a complete solution for expense reimbursement. It allows your accounting department or management staff (whoever is responsible for approving and reviewing business expenses) to review entries within the Ultimate Forms system. Like many other solutions we offer, it has a field for digital attachments as well, so receipt pdfs can be attached to the form entries for easy proof of cost. 
 
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2: Leave requests

The leave request format is a simple but important solution that allows employees to request lengths of time off within the Sharepoint app. This functionality synergizes well with the rest of the system, enabling managers to easily plan scheduling and other logistical matters in the context of all the other information available to them in the Ultimate Forms ecosystem. In addition, the form includes important fields like text fields for leave type and description.  

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3: Employee feedback

This form is particularly interesting because it utilizes matrix survey questions to gather data about how employees feel about their roles. This solution can be customized in various ways, but the most common customizations will probably be modifying and adding questions. With this tool, your HR experts can get a data-based understanding of their employees’ attitudes towards their jobs. The form also includes a text field for additional comments that the employee thinks are relevant to the feedback exercise.

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5: Training Feedback

This solution is similar to the employee feedback solution in that it also uses a matrix-based question format. Still, it differs in that it comes preformatted with an array of questions about a training session or class the employee is supposed to have completed before filling it out. The solution is designed to give the HR department insight into how effective the training was from the standpoint of one of the pupils. Teaching is nuanced and difficult, so we created this tool to take some of the guesswork out of knowing whether or not it landed the way your HR team wanted it to. Like the employee feedback tool, the training feedback tool also has a text field for additional comments.

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6: Hotel and reservation

These solutions are logistical tools we created to facilitate travel reservations internally in your business. The idea is that should your team need to travel to conduct business; they can book internally using this toolset. From there, your HR department or office manager can forward the data to a travel agent or book the travel accommodations themselves. This saves time and money by consolidating the booking process to one point, rather than the entire company going through the hassle of booking with an agent or online. This solution can also be customized to have an approval process complete with digital signatures should you require them.  

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We believe that for a business to run smoothly, its human capital must be leveraged effectively and with as little waste as possible; that's why we made these tools. These are just a few of the relevant tools Infowise has produced in the realm of HR, but they should give you a good picture of how Ultimate Forms can improve the capabilities of your HR department. In my last article, I touched on the tools relevant to onboarding, so in this article, I saw fit to explore some of the tools we’ve created that you may want to use after the onboarding process and into the future. In the near future, I’ll touch on some of our other Ultimate Forms tools. Still, in the meantime, if you have any questions or would like to try out any of these forms yourself, I welcome you to reach out to us or explore our solutions further on our site; on the site, we have fully functional demos of all of our forms to give you a better idea of how they work, so give them a look Thanks for reading, and see you in the next one!



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Learn how to address business process pain points immediately. Save time and money.