UltimateForms: Forms

Infowise UltimateForms
Instantly turn your SharePoint lists into full-fledged applications using tab and column permissions, Wizard mode, custom input validation, view permissions and much more.
Your SharePoint is already an almost perfect platform for running most business applications you will ever need. UltimateForms: Forms, formerly Smart List Pro, a component of UltimateForms helps you fill the remaining gaps to make it truly great!
  • Design your SharePoint form using tabbed interface, apply permissions to tabs and use them as stages of your business process
  • Or set permissions for individual columns, according to conditions and current user identity
  • Set permissions on list views, set different default views for different users
  • Optionally apply column/tab permissions on the fly when changing values of other columns on the form
  • Advanced input validation rules, applied according to conditions and current user identity
  • Set initial column values for new items, even set different values for different users
  • Notify about progress with Alerts
  • No tools required, configuration done directly in list settings
  • No need for coding, no drag'n'drop and no design surfaces
  • Changes to the form are applied as you save, no need to deploy
  • The original list form is always used, it is not modified or replaced by any custom form
  • Your settings are always preserved when you use site or list templates
For walkthrough on configuring a sample business process, read our blog post

Why choose UltimateForms: Forms?

  1. SharePoint is the #1 tool for electronic forms, but it has its limitations. Smart List Pro provides capabilities previously only available in InfoPath or custom solutions.
  2. Seamless integration with SharePoint empowers every user to create advanced forms using nothing but a web browser.
  3. Maintain your Smart List Pro settings when backing, restoring, exporting or saving your lists as templates.
  4. Need to be notified when it's your turn to update an item? Check out UltimateForms: Alerts and see how it integrates with tab permissions to help you build full-featured systems!

Forms creation is real simple and goes hand in hand with the built-in capabilities of SharePoint. UltimateForms: Forms extends SharePoint lists with a multitude of new cool features: tabbed views with permissions, advanced column permissions, view permissions, default values, advanced field validation and more, completely covering the needs of over 80% of all forms you will ever need.

UltimateForms: Forms is very simple to use, so forms are easy to create, maintain and use for users with basic SharePoint skills.

  • Create complex workflow using simple list items, turning on and off visibility of columns according to the workflow status
  • Break down complex metadata forms into topics
  • Store sensitive metadata with the item and hide it from unauthorized users
  • Save time on data entry with smart default values



Feature Image Our Product SharePoint Native
Show columns in tabs   Included  
Theming support for Tabs   Included  
Show columns in groups   Included  
Assign permissions to tabs/groups caption   Included  
Specify default tab for every user caption   Included  
Dynamically set column values based on conditions and other columns caption   Included  
Columns hidden or read-only based on current user identity   Included  
Columns hidden or read-only based on columns values caption   Included  
Columns hidden or read-only based on current form type   Included  
Attachments permissions based on current user identity   Included  
Dynamically applied column/tab permissions caption   Included  
Default values for any column caption   Included  
Set default values via query string parameters caption   Included  
Customize form layout without SharePoint Designer or InfoPath   Included  
Permissions on list views   Included  
Create business processes and multi-stage input forms using SharePoint alone caption   Included  
Seamlessly package list settings within site and list templates caption   Included  
Multiple look and feel Themes caption   Included  
Wizard-driven multi-step form filling caption   Included  
Add descriptions to tabs and groups caption   Included  
Mobile tabs for users on the go caption   Included  
Works with Smart Alert Pro to send notifications when tab permission conditions apply caption   Included  
Localized into English, French, German, Swedish, Russian, Persian, Czech and Spanish caption   Included  
Note: unless specifically stated otherwise, all products require only SharePoint 2013 and up. Except for SharePoint Online apps, all of our products must be installed as farm solutions.
Some apps can be used both on Microsoft 365 and on premises, but most will not work on premises. App support must be enabled on your on-premises farm. You can install app both from the Office Store and by downloading the .app file from our website, in some cases the latter option provides more functionality, but also requires your consent to a higher level of permissions.
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Version Release Date Changes
2.2.0 17-Feb-2021
  • Added: support for custom fields in Ultimate forms page and For designer. Ensure updated versions of field components
  • Added: control current tab via rules
  • Added: buttons to navigate tabs
  • Added: load all options with empty filters setting to Connected lookup
  • Added: default value and display format to Color choice
  • Added: payment method in Modern forms
  • Added: Rating scale column
  • Added: form designer support for closed environment farms
  • Added: option to trigger Actions from a button and on form events
  • Fixed: validation message for Choice field in radio mode
  • Fixed: default value rule on multi-choice field in IE
  • Fixed: restricting multiple Voting in modern forms
  • Fixed: Connected lookup in autocomplete mode loosing available options upon selection
2.1.26 28-Dec-2020
  • Fixed: dragging a container in Form designer
2.1.25 24-Dec-2020
  • Fixed: handling special characters in functions values
  • Fixed: error when saving a form with an empty Multiple lookup field
  • Fixed: setting default on yes/no field in classic forms
  • Fixed: Edit buttons enabled for users without edit rights
  • Fixed: error saving an item with Handwritten signature that was cleared
2.1.24 24-Nov-2020
  • Added: support for modern form dialogs
  • Added: localization of modern form elements
  • Added: typing to autocomplete with preloaded options in Connected lookup
  • Fixed: showing lookup additional fields in modern forms
  • Fixed: date difference functions rounding result values
  • Fixed: renaming file in modern forms
  • Fixed: adding Associated documents with target folder
  • Fixed: default tab selection in classic forms
  • Fixed: Right function in classic forms
  • Fixed: Associated item summaries calculation in modern
  • Fixed: locale and Time zone in date functions
  • Fixed: handling deleted columns in settings pages
2.1.23 16-Oct-2020
  • Fixed: Form designer error in SharePoint 2019
2.1.22 15-Sep-2020
  • Added: Lookup popup preview in modern display forms
  • Fixed: adding attachments in new form
  • Fixed: Lookup and Connected Lookup controls appearance
  • Fixed: GetValue and Lookup functions in classic forms
  • Fixed: keeping selection of newly added Connected lookup value, when switching tabs
  • Fixed: error in Associated items field, when there are too many visible child items
  • Fixed: setting Person value from Default param rule
  • Fixed: Connected lookup with Preload all values
2.1.21 02-Sep-2020
  • Fixed: error in Design settings page
2.1.20 27-Aug-2020
  • Fixed: Validation rules based on default values
  • Fixed: Date value parsing in modern forms
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