UltimateForms Electronic Signature Field

Electronic Signature Field
Need to create a regulatory-approved system based on SharePoint? Must be compliant with FDA CFR part 11 regulations? Now you can! Make sure your users sign what they submit. Unless the data is changed, the signature clearly demonstrates its validity.
Electronic Signature Field, a component of UltimateForms, allows you to electronicly sign data in SharePoint lists and easily detect changes.
  • Works with any number of columns in a list/document library
  • Sign through entry of user name and password
  • Sign using touchscreens and mobile devices
  • Sign with optional signature pad enabling hand-written signatures
  • Checks user identity on data entry, does not rely on the identity of the currently logged on user. This allows you to work in kiosk mode, e.g. on manufacturing floors
  • Visual notification of valid/invalid signature
  • Real-time validation of signatures
  • Sign both list properties and document content
  • Encrypted hash value of signed column values at the moment of signing to prevent any tempering
  • Signature includes user name, time of signing and item version
  • Localized into English, German, French and Spanish
  • Check out our blog for more details
One or more fields can be set to be signed by the Signature Field. As long as the field values are not changed, the Signature Field displays a valid icon. If one of the values is changed by any user, the field displays a warning that the signature is no longer valid. The signature field contains an encrypted value of signed fields to make sure no tempering with the signature is possible.
  • Base your regulatory compliant system on simple SharePoint lists, saving money and effort.

Blog

Features

Feature Image Our Product SharePoint Native
Sign any number of columns   Included  
Confirms to regulations requiring entry of user name and password (FDA CFR part 11)   Included  
Signature contains user name, version and date of signature as well as signature status caption   Included  
Hand-written signature using touchscreens/mobile devices caption   Included  
Hand-written signature using Topaz Signature Pad caption   Included  
Localized into Enlgish, French, Spanish and German caption   Included  
Note: unless specifically stated otherwise, all products require only SharePoint Foundation 4.0/5.0. Microsoft SharePoint Server 2010-2016 is supported, but not required. Except for SharePoint 2013-2016 apps, all of our products must be installed as farm solutions.
Some apps can be used both on Office 365 and on premises, but most will not work on premises. App support must be enabled on your on-premises farm. You can install app both from the Office Store and by downloading the .app file from our website, in some cases the latter option provides more functionality, but also requires your consent to a higher level of permissions.
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Version Release Date Changes
1.9.17 26-Sep-2018
  • Fixed: initial value when the column is read-only
  • Minor error handling during column value access
1.9.16 04-Sep-2018
  • Adjusted error messages class to be recognized by Smart List Pro validation summary
  • Fixed: signing Color Choice field in SharePoint 2013 and up
1.9.15 23-Jun-2017
  • Fixed: support for signature state in SharePoint 2016 display form
1.9.14 13-Dec-2016
  • Added: a fallback method for authenticating users against LDAP
  • Fixed: potential conflict with other versions of jQuery
1.9.13 07-Apr-2016
  • Fixed: showing not signed value in display form
  • Important: SharePoint 2007 is not supported as of this version!
1.9.12 11-Dec-2015
  • Fix for 1.9.10
1.9.11 27-Nov-2015
  • Enhanced support for CSR (2013)
1.9.10 30-Oct-2015
  • Enhanced support for SharePoint MDS
  • Adjusted size of handwritten signature image
  • Showing handwritten signature image on click in display mode
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