UltimateForms Electronic Signature Field

Need to create a regulatory-approved system based on SharePoint? Must be compliant with FDA CFR part 11 regulations? Now you can! Make sure your users sign what they submit. Unless the data is changed, the signature clearly demonstrates its validity.
Electronic Signature Field, a component of UltimateForms, allows you to electronicly sign data in SharePoint lists and easily detect changes.
  • Works with any number of columns in a list/document library
  • Sign through entry of user name and password
  • Sign using touchscreens and mobile devices
  • Sign with optional signature pad enabling hand-written signatures
  • Checks user identity on data entry, does not rely on the identity of the currently logged on user. This allows you to work in kiosk mode, e.g. on manufacturing floors
  • Visual notification of valid/invalid signature
  • Real-time validation of signatures
  • Sign both list properties and document content
  • Encrypted hash value of signed column values at the moment of signing to prevent any tempering
  • Signature includes user name, time of signing and item version
  • Localized into English, German, French and Spanish
  • Check out our blog for more details
One or more fields can be set to be signed by the Signature Field. As long as the field values are not changed, the Signature Field displays a valid icon. If one of the values is changed by any user, the field displays a warning that the signature is no longer valid. The signature field contains an encrypted value of signed fields to make sure no tempering with the signature is possible.
  • Base your regulatory compliant system on simple SharePoint lists, saving money and effort.
Feature Image Our Product SharePoint Native
Sign any number of columns caption  Included  
Confirms to regulations requiring entry of user name and password (FDA CFR part 11) caption  Included  
Signature contains user name, version and date of signature as well as signature status   Included  
Hand-written signature using touchscreens/mobile devices   Included  
Hand-written signature using Topaz Signature Pad   Included  
Localized into Enlgish, French, Spanish and German   Included  
Note: unless specifically stated otherwise, all products require only SharePoint Foundation 4.0/5.0. Microsoft SharePoint Server 2010-2016 is supported, but not required. Except for SharePoint 2013-2016 apps, all of our products must be installed as farm solutions.
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Version Release Date Changes
1.9.15 23-Jun-2017
  • Fixed: support for signature state in SharePoint 2016 display form
1.9.14 13-Dec-2016
  • Added: a fallback method for authenticating users against LDAP
  • Fixed: potential conflict with other versions of jQuery
1.9.13 07-Apr-2016
  • Fixed: showing not signed value in display form
  • Important: SharePoint 2007 is not supported as of this version!
1.9.12 11-Dec-2015
  • Fix for 1.9.10
1.9.11 27-Nov-2015
  • Enhanced support for CSR (2013)
1.9.10 30-Oct-2015
  • Enhanced support for SharePoint MDS
  • Adjusted size of handwritten signature image
  • Showing handwritten signature image on click in display mode
1.9.9 24-Jul-2015
  • Added failsafe for loading field value
1.9.8 27-May-2015
  • Fix for 1.9.7
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License Type Price Buy Now
Server License with Annual Support 599 US$
Server License 449 US$
Developer License 139 US$
Annual Support Renewal 129 US$

Every server running Windows SharePoint Services Web Application requires a license, regardless whether or not it is accessed by users. Free licenses for application servers will be provided upon request.

License Types

  • Server License with Annual Support - entitles you to the right of installing the product on one front-end server, including the right to contact us on non-bug related issues within the period of one year, you may also upgrade to any future major/minor version.
  • Server License - entitles you to the right of installing the product on one front-end server. Front-end server is one responding to user requests (web server). This license is not time-limited, but you are not entitled to new major/minor versions, except for explicit bug fixes within the first 12 months.
  • Developer License - entitles you to the right of installing the product on one front-end server in non-production environment. Note that you must order at least one full server license to have the right to order a developer license.
  • Annual Support Renewal - extends the annual support for another year.