UltimateForms: Forms

Instantly turn your SharePoint lists into full-fledged applications using tab and column permissions, Wizard mode, custom input validation, view permissions and much more.
Your SharePoint is already an almost perfect platform for running most business applications you will ever need. UltimateForms: Forms, a component of UltimateForms helps you fill the remaining gaps to make it truly great!
  • Design your SharePoint form using tabbed interface, apply permissions to tabs and use them as stages of your business process
  • Or set permissions for individual columns, according to conditions and current user identity
  • Set permissions on list views, set different default views for different users
  • Optionally apply column/tab permissions on the fly when changing values of other columns on the form
  • Advanced input validation rules, applied according to conditions and current user identity
  • Set initial column values for new items, even set different values for different users
  • Notify about progress with Alerts
  • No tools required, configuration done directly in list settings
  • No need for coding, no drag'n'drop and no design surfaces
  • Changes to the form are applied as you save, no need to deploy
  • The original list form is always used, it is not modified or replaced by any custom form
  • Your settings are always preserved when you use site or list templates
For walkthrough on configuring a sample business process, read our blog post

Forms creation is real simple and goes hand in hand with the built-in capabilities of SharePoint. UltimateForms: Forms extends SharePoint lists with a multitude of new cool features: tabbed views with permissions, advanced column permissions, view permissions, default values, advanced field validation and more, completely covering the needs of over 80% of all forms you will ever need.

UltimateForms: Forms is very simple to use, so forms are easy to create, maintain and use for users with basic SharePoint skills.

  • Create complex workflow using simple list items, turning on and off visibility of columns according to the workflow status
  • Break down complex metadata forms into topics
  • Store sensitive metadata with the item and hide it from unauthorized users
  • Save time on data entry with smart default values


Feature Image Our Product SharePoint Native
Show columns in tabs caption   Included  
Theming support for Tabs caption   Included  
Show columns in groups caption   Included  
Assign permissions to tabs/groups   Included  
Specify default tab for every user   Included  
Dynamically set column values based on conditions and other columns   Included  
Columns hidden or read-only based on current user identity caption   Included  
Columns hidden or read-only based on columns values   Included  
Columns hidden or read-only based on current form type caption   Included  
Attachments permissions based on current user identity caption   Included  
Dynamically applied column/tab permissions   Included  
Default values for any column   Included  
Set default values via query string parameters   Included  
Customize form layout without SharePoint Designer or InfoPath caption   Included  
Permissions on list views caption   Included  
Create business processes and multi-stage input forms using SharePoint alone   Included  
Seamlessly package list settings within site and list templates   Included  
Multiple look and feel Themes   Included  
Wizard-driven multi-step form filling   Included  
Add descriptions to tabs and groups   Included  
Mobile tabs for users on the go   Included  
Works with Smart Alert Pro to send notifications when tab permission conditions apply   Included  
Localized into English, French, German, Swedish, Russian, Persian, Czech and Spanish   Included  
Note: unless specifically stated otherwise, all products require only SharePoint 2016 and up. Except for SharePoint Online apps, all of our products must be installed as farm solutions.


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Version Release Date Changes
2.10.11 23-Jul-2024
  • Including Rich text css styles in display form and list views
  • Periodically renewing SharePoint client token to allow uninterrupted designing
  • Adjusted 3rd part library reference to fix Dynamic behavior in Classic forms
2.10.10 17-Jul-2024
  • Adjusted Form designer link in list settings
2.10.9 04-Jul-2024
  • AI Answers function was added
  • Force single document selection for Associated items upload
2.10.8 13-Jun-2024
  • Visual redesign of Ultimate Forms app
  • Minimal height to Multiline field editor
  • Fixed table menu in RTE of an Associated item dialog
2.10.7 05-Jun-2024
  • Handling percentage sign in Color choice value in Display form
  • Reverted to previous RTE control to prevent conflict with Connected lookup and editing issues
  • Fixed visibility of External data lookup search results over Note field
2.10.6 29-May-2024
  • AI Analyze function was added
  • Multiselect Lookup column set by dynamic rules
  • Handling space in External data lookup search
2.10.5 27-May-2024
  • New Rewrite function – to rewrite and translate via AI
  • Container added to AI generated forms
  • Ability to skip AI suggestions in form generation
  • Switched to new text editor control
  • Improved handling of Rich text fields in Signature column
  • Pasting plain text in Rich text editor
  • Error saving an edited Associated document, after a new one was added
2.10.4 08-May-2024
  • No selection value for Choice fields
  • Error saving an edited Associated document, after a new one was added
Although this feature can be purchased and installed separately, we highly recommend always installing the complete UltimateForms suite. It will ensure you are not limited in any way when implementing your business solutions and achieve the best possible result.
per server per month, includes support
Perpetual license for one server, including first year of support
      No Credit Card. No Obligation.
Developer License per server
Annual Support Renewal per server
We offer special discounts to non-profits, educational or government organizations

What is right for you?

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Not ready to install yet? Create a trial site in our environment
  • Full control of the site and its settings
  • Optionally pre-install one of our solution templates
  • Site provisioned instantly
  • Automatically removed after 30 days
  • Available to everyone!


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  • Install online or on premises
  • Register for 30 day trial
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  • Requires administrator permissions


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