Print adds advanced printing and exporting capabilities to SharePoint lists and list items. Define templates including just the columns you want to print and set their order. Now you can view the print preview and then send it to the printer, export to PDF or email to yourself.
You can create as many templates as you need for every list, including item (for printing single items) and list view (for printing a grid of multiple items) templates.
You can choose between a regular or high contrast color themes depending on your specific needs. The templates can be user-specific or shared between all users.
Even if you don’t create any templates for the list, you can still print it using the default settings.
Get helpful videos
- Print Settings
- Advanced Mode Editing
- User Interface
- Setting up a Word Template
- Configuring Global Print Settings
- Limits and throttling
- Print MS.Utility.EventTrace Error
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Last modified: 3/27/2025 5:03 PM
28 comments[latest: 12/31/2020 9:02 AM]
JP
JPM
11/8/2015 3:20 PM
How do I set the margins tom print a 2.2" X 2.2" label?
I'm using a Dymo label printer.
I have a template that works in Word, and would like to know how to print labels straight from Smart Print Pro.
VG
Vladi Gubler Infowise
11/8/2015 4:55 PM
The only way to set margins is inside the print settings of your browser if it supports it. Another option would be to convert to PDF and then print that PDF, in the PDF settings you also can set margins.
R
Raquel
8/18/2016 8:46 AM
Can we set this to print for a specific view in a list?
VG
Vladi Gubler Infowise
8/18/2016 9:04 AM
Raquel: yes, you can
Ku
Kurt
12/8/2016 9:34 AM
How do you print just the date part of a date/time field like "Created"
VG
Vladi Gubler Infowise
12/8/2016 7:39 PM
Kurt: you can't do it directly, but you can add a calculated field to display the value of Created as date only and print that.
Ka
Kathy
4/6/2017 6:11 PM
Is there a URL for the printing (it loads in a web dialog now, but I'd like to call it through a querystring)?
VG
Vladi Gubler Infowise
4/7/2017 5:17 PM
Kathy: this can only be done in the on-prem version. Use F12 to get the URL of the popup.
Ba
Basemaster
7/25/2017 4:22 AM
If you would like use an associated child list in a print template with a view other than the default view, you need to rename the Print template to the name of the wanted child list view. Than this view will be selected then you add the associated item in the template.
VG
Vladi Gubler Infowise
7/25/2017 9:43 AM
Basemaster: exactly, we will add it to documentation. Although, I would probably say that the view should have the same name as the print template, just semantics.
RM
Rand Manasse
9/12/2017 6:07 AM
I am trying to do what Basemasterr discussed. Use a different child list view in a print template (other than default). I have not been able to get it to work. Can you send me an example?
VG
Vladi Gubler Infowise
9/12/2017 9:42 AM
Rand: make sure the child list view has exactly the same name as the print template
RO
Robert Orton
1/17/2018 8:36 PM
When making use of print type List and select a view with only 6 fields, I get a table with the details all replaced with "*****" (five asterix) rather than the information. is there something I am doing wrong?
RO
Robert Orton
1/17/2018 10:23 PM
I was having some strange display issues with Printing Associated Items for an Item and List Template. The display was giving me ***** for field entries. I have now identified that this is a symptom of not having permissions as a result of Infowise Advanced Column Permissions if your account does not have access, then you get ***** as the field value when printing. As with all things sharepoint, it is always permissions that cause weirdness. :-)
VG
Vladi Gubler Infowise
1/18/2018 10:53 AM
Robert: it means that you are using tab or column permissions and the column does not appear to be readable, so we hide its value. You should add permission rules to make it readable.
JP
Jean Poirier-Allen
3/13/2018 7:35 AM
I am trying to create a print template for a list with Associated Items.
The list I have contains Associated Items. The Associated item has many columns and since it appears in the print-out in the form of a table, the table is very wide. Is there a way to have the Associated Items print in something other than the default table style?
VG
Vladi Gubler Infowise
5/18/2018 11:39 AM
If you create a view in the child list with the same name as the print profile, we will use that view instead of the default view specified in the associated items column settings.
tt
ttt
5/21/2018 11:39 AM
Hi
I am trying to print images which were uploaded using image rendition custom field.
In the list view I can see the images fine but when clicking print, no images are displayed at all.
How can I print images and how do I have to upload them? (Using field "hyperlink or picture" is not possible because I need to choose the images from the ones which were previously uploaded by the user to sharepoint)
VG
Vladi Gubler Infowise
5/21/2018 12:34 PM
It depends on what kind of field you're using there. If it holds the data in a custom format, it won't be possible, as we won't know what to do with it.
PY
Peter Yang
6/15/2018 11:33 AM
Hi. I just update version of Smart print pro to 1.23.1 version , my filter on print dialog seem doesn't work for any columns , what I do wrong? Should I update to newer version?
VG
Vladi Gubler Infowise
6/15/2018 12:28 PM
No, this version works fine, make sure you add filter conditions and click Apply
Be
Benjamin
8/6/2018 12:26 PM
Is it possible to run this feature automated via Microsoft Flow?
VG
Vladi Gubler Infowise
8/7/2018 9:12 AM
Not through Flow, but you can automate using our Actions.
Sc
Scott
10/1/2019 2:53 PM
Vladi, I also would like to automate this through "Actions", however I can't seem to figure out how to set this up using the printed report template I created. Do you have a resource that provides more guidance on this?
Sc
Scott
10/1/2019 3:10 PM
Hi Vladi, I just figured out how to set this up using the "Send Email" action type, so I don't have a question on that anymore. But I am curious how I can it up on a timer (ex: every day at 4:30pm, etc.). Any guidance as to how I can setup that functionality as well?
Sc
Scott
10/1/2019 3:16 PM
Vladi, I answered my own question - this should be "timer-based", of course! Please disregard all my above notes. Thank you for your support, as always!
Ro
Roseanne
12/30/2020 8:03 PM
Is there a way to reformat the associated item table that shows in the Parent print template? I can change the view that pulls in but not the formatting. I want the gray table to look different and just be a list of items. Maybe change the font color on it or the table header column?
VG
Vladi Gubler Infowise
12/31/2020 9:02 AM
Only if you have some knowledge of CSS. There is a CSS section in the print profile settings where you can input your own CSS settings.
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