Bijay Kumar
Bijay Kumar
September 28, 2018
Stay in the know
Get helpful videos

In a business form, lots of time we required to display some default values to various list columns in SharePoint online. We can use some scripts to do that, but I will show here how easily we can create and manage things in Infowise Ultimate Forms. In the previous post, we discussed, how to Implement Date Validations using Infowise Ultimate Forms in SharePoint Online List Forms.

By using Infowise Ultimate Forms we can easily set default values to list columns. Here I have a task list and I want to set the default value of “Assigned To” column to the current user and Due Date to today + 5 Days. If you have not used Infowise Ultimate Forms, check out few of my posts: InfoPath alternatives for designing SharePoint Forms, Top SharePoint Workflow and Forms Applications Price Comparison, Update Field Value without using Workflow by using Infowise Update Action, Infowise Actions vs SharePoint workflows, Easily Configure Email Notifications using Infowise Ultimate Forms action, Infowise Actions vs SharePoint workflows: Copy List Item easily using Infowise Action SharePoint Online, Implement Date Validations using Infowise Ultimate Forms in SharePoint Online List Forms.

Configure Set Default Value in Infowise Ultimate Forms:

Set Default Value for Assigned To:

First thing is we can add the Infowise Ultimate Forms to SharePoint online site. Then you can see a “Design” option in the ribbon, on click of that it will open the “Infowise Ultimate Forms” Designer.

Infowise ultimate forms Date validation
Infowise ultimate forms set the default value

In the designer, you can see “Configure Defaults and Validation” section, there click on “Default values and dynamic rules”.

Infowise Ultimate Forms set default value
Infowise Ultimate Forms set the default value

Then in the General Settings, first choose:
Column -> Assigned To

Value -> [Current User], You can add Current User from Lookup builder.

And you can set when you want the value to appear, that is:

  • New item
  • Edit existing item

The screen looks like below:

Infowise Ultimate Forms set default value to people picker
Infowise Ultimate Forms set the default value to people picker

Then click on Add to add the rule. Once you add the rule, you can see the rule under the “Current rules” section. The good thing is you can see all the rules in one section.

Infowise Ultimate Forms set default value to people picker
Infowise Ultimate Forms set the default value to people picker

Set Default Value for Due Date:

Now we will see how we can set the default value for the due date column. Fill the below details in General Settings.

Column: Due Date

and then choose the Dynamic rule and then Value as “$AddDate([Today]|5|0)”, You can choose this value from the Value Picker like below:

Infowise Ultimate Forms set default value to due date
Infowise Ultimate Forms set the default value to due date

Then you can also set whether you want this to appear in New item or Edit existing item. So the rule looks like below:

Infowise Ultimate Forms configure todays date in due date
Infowise Ultimate Forms configure today’s date in due date

Both the rules will look like below:

Infowise Ultimate Forms configure rules
Infowise Ultimate Forms configure rules

Now it is time to test both the rules.

Test Rules:

To test whether the rules are working or not, open the list and then try to add an item to the list. Once you open the Add new item list page, you can see:

Due Date: This will be auto populate to Today’s date + 5 days

 

Assigned To: This will be populated to the current username. You can check in the screenshot.

Infowise Ultimate Forms configure rules
Infowise Ultimate Forms configure rules

Conclusion:

We have seen here how easily we can set default values to columns in SharePoint online list using Infowise ultimate forms. You can signup for an Infowise Ultimate Forms trial and check out various useful features which we can achieve without writing any code.

Loading...

Add your comment

Comments are not meant for support. If you experiencing an issue, please open a support request.
Guest Blogger
As a SharePoint consultant, I usually get few queries on what is the best form designing options in SharePoint on premise or SharePoint online. After Microsoft declared there will be no new version of InfoPath will come in future, lots of people are asking what are the alternative options of InfoPath? InfoPath Background InfoPath is one of the...
Guest Blogger
Debolina Dasgupta | March 12, 2025
Dear Readers, I have been using Infowise Ultimate Forms for about a month and a half. The fact that I absolutely love about the product is how convenient it is to have all the features in one place. I am able open my Infowise Ultimate Forms app right from my SharePoint list. Then I can use it to create forms and processes easily and...
Build powerful business applications in SharePoint using only your browser.
100% No-Code Solution
It’s never been easier to create, innovate, and share. All you need is your web browser!
Cost-Effective
Address business process pain points immediately. Save time and money.
Fantastic Support Team
In addition to our responsive support team, a wide variety of resources, documentations, tutorials, blogs and webinars is available to you
Microsoft partner logo
© 2005-2025 Infowise Solutions Ltd. All rights reserved.
Privacy | Cookie Policy | Accessibility | Cloud SLA