Microsoft Office 365 and SharePoint for Dental Practices

Amir Shingray
Amir Shingray
October 21, 2019 | Healthcare

Microsoft SharePoint is a web-based content and document management platform. It helps business enterprises to manage the archive, documents, reports and other types of content that are pivotal for their business operations.

Generally, SharePoint provides a modern workplace to upload and manage your content, where it can be easily organized, shared, and can be accessed from any device securely. All you need is a web browser, whether it may be Microsoft Edge, Chrome, or Firefox, to start working on it.

The modern SharePoint is explicitly made for the uncomplicated and error-free data collection, process, and storage. This original method of SharePoint enables every dentist or doctor for smart and quick assistance or administration. A dentist can avail of SharePoint's services like email or massive file transfer as a simple communication tool.

With SharePoint, a dentist can audit or review access records to files and patient data. With a safe and simple online backup service, SharePoint secures the information or practice management.

Usually, dental healthcare utilizes practice management software that resides on their databases and computers. Such records provide critical medical knowledge to run the business successfully. Office 365 is a clear and direct way for less time consuming dental service with satisfying patient's responses

The need for revision and collection of information with discoveries and researches with maintaining a reputation in the career is the real struggle for many dental students or professionals.

As dental students and practitioners have already involved with tremendous amounts of research. Therefore, maintaining all the information and documents is a real struggle for them

They have a dire need for a more accessible user-interface to collect, store, organize a plethora of information and content.

The integration of Office 365 with SharePoint made it a breeze for the dentists and practitioners to store and organize the data, not just of patients. It also enables them to make calendar lists, task lists, announcement lists, major appointments for the surgeries, and so much more.

Increasingly sophisticated intruder threats, most dental practices see the need for more advanced security coverage. That’s why Microsoft has developed a new and risk-free security program for computers. The improved filtering system provides the following benefits with a security surface.

It is quite evident that the Office 365 products have endless possibilities and services, but below are the few specific features that are most relevant for the dental practice today.

ENCRYPTION OF EMAIL: It’s the cardinal practice of every practitioner, doctors, and physicians to not disclose any information of their patients with anyone — the loss of any sensitive information of the patient breach the trust of the patients. SharePoint offers encrypted emails to safeguard the sanctity of the relationship between the doctors and their patients.

LARGE FILE TRANSFER:

Dentists and practitioners have tremendous data to send and receive daily. Moreover, all of the data and information have the utmost importance for their respective patients. The files of the data are significant due to mostly scanned copies of the files, and the computer may hang from time to time, which is catastrophic for the operations. With SharePoint Server, all the data and documents are easily shared with any designated personnel without any delay or lag.

EXTERNAL USERS FACILITY: A healthy and friendly relationship between the healthcare provider and the patient is always the main objective of the smart healthcare system. With SharePoint, a dentist, or any other healthcare provider can share files with external users by making them guests. Sign in, and password choice is available in Office365. More notable, a healthcare provider can ‘set expiration’ and choose how long, for instance, 30 days before the connection expires.

ARCHIVING MESSAGES: There are several advantages to Microsoft’s Exchange Online Archiving. The email archiving meets the HIPAA standards. Emergency links to all the messages that are already sent and obtained with an exact copy of the address for the release of electronic records disclosure.

In modern times of today, the primary concern of every business and healthcare enterprise is to have a safe and secure platform. The confidentiality of patient’s health information requires high tech data security. Poor communication or security can compromise the efficiency and productivity of the clinic.

SharePoint provides a significant connection and collaboration system between patients and healthcare providers. SharePoint is a dynamic, open platform that makes it accessible from a single location to create and secure the patient’s information. SharePoint and Microsoft Office 365 binds healthcare professionals easily with the files, data, people, and projects they need to perform in their practice or dental service. Collaborative tools like Microsoft Teams fill the communication gaps and use technology to facilitate internal conversations among doctors or dentists.

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