Infowise Actions Vs SharePoint Workflow

Bijay Kumar
Bijay Kumar
September 26, 2018 | Guest Blogger

In an enterprise who has adopted SharePoint whether on premise or online, they need to create lot of sites for various departments. Any large enterprise has various divisions or departments like HR, Finance, IT, development, support etc. Each department requires sites or sub sites for different business process. HR department may need to create sub sites for HR-UK, HR-USA, HR-Canada, and HR-India like this. HR-India may need another level of sub sites for HR-India-Bangalore, HR-India-Delhi or HR-India-Chennai etc. There are enterprises where they usually get number of requests to create sites/sub sites. There are multiple ways we can automate this site creation process. Either you can use SharePoint designer workflows or you can use any 3rd party tool like Nintex. We will see how to use Infowise Ultimate Forms action to create sites in SharePoint online Office 365. The same will also be applicable to SharePoint on premise versions like SharePoint 2013/2016.

Overview of Infowise Ultimate forms actions:

Infowise ultimate form actions are no code solutions which can be configured inside the browser itself, you do not need to install anywhere else. You can check some useful articles which I have posted previously like: Infowise Ultimate forms is one the best alternative to InfoPath and also you can check about Infowise Ultimate forms pricing details. Also I have written another useful article on Infowise actions vs SharePoint workflows. Very easily we can send notification emails and copy list items using Infowise ultimate form actions.

Infowise Ultimate Forms Create Site Action:

We can use Create site action to create a site easily without using any code neither any workflow. Let us create a list where user can add items to create sites under a sub sites. The custom SharePoint online list has two columns: Title and SiteURL. The list structure look like below:

 
Infowise Ultimate forms create site action

Now the requirement is when user submit an item, it should create site with Title as Title and URL as SiteURL.

Add Infowise Ultimate Forms Action to RequestSharePointSite List:

First open the list and from the Ribbon click on Design icon like below:

 
Infowise Ultimate forms create site action Design

This will open the “Infowise Ultimate Forms” designer. In the home page, click on Actions under the “Configure Business Logic” section.

 
Configure Infowise Ultimate forms action

This will open the Add/Update Action page.

Create Site Action: General Settings:

In the General settings, choose the Action type as “Create site”. Give a Name and Description and then in the Run events check the checkbox “New”, because here we want the site is created only when user add an item.

 
Infowise ultimate forms create site action

Create Site Action: Advanced Settings:

In the advanced settings, give a custom message for Failure and Send errors to an email address, then check the check box “Allow execution by users with insufficient permissions”, so that any user who does not have permission can submit an item, the site will be created successfully. This works like impersonation step.

 
Infowise ultimate forms create site action advanced settings

 

Create Site Action: Action Settings

This is an important step where we need to set the site URL, description and Site URL.

The screen looks like below. Here set the site as Current Site and then in the Name click on the icon, which will open the Value Picker dialog box.

 
Infowise ultimate forms create site action settings

There select the Title column and then click on “Add to value”, then it will auto populate the Value field like below:

 
 
Infowise ultimate forms create site action value picker

Similarly do the settings for the SiteURL property as below:

 
 
Infowise ultimate forms create site action value picker

Then select the Template as “Team site”. The full screen will look as illustrated below:

Infowise ultimate forms create site action settings

Once you Save the action, you can see the page as given below:

 
Infowise ultimate forms create site actions

Test Create Site Infowise Ultimate Forms action:

Once the action is ready, we can test the action if it is working as expected. Open the list for which we have added the action and then add an item as below. I have given the Title as “My Site From Infowise Ultimate Form Actions Create Site” and SiteURL as “Infowise”.

 
 
Infowise ultimate forms create site action to create site

Once you Save the list item, the action will trigger in the background and if you visit the Site Contents page, you can see a site got created with the details mentioned above.

 
Infowise ultimate forms create site action to automate site creation
 

You can click on the site to see a team site got created successfully like below:

 
Automate site creation using Infowise ultimate forms create site action

Conclusion:

As illustrated above we can automate creation of sites without using any code or without using any workflow, simply by using Infowise Ultimate Forms Action known as “Create Site”.  Check out the pricing details of Infowise Ultimate Forms for Office 365.

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Facing difficulties installing the application? Contact our fantastic support team.

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Request a Live Demo

Book an appointment for a one-on-one with an ULTIMATEforms expert trainer.

Test drive the awesome power of ULTIMATEforms

Learn how to quickly and easily turn time-consuming business processes into automated, efficient workflows.

Have a strong start

Only thirty minutes of well-coached time can translate into great future savings in time and money. So, sit back and enjoy the ride.

It's Free

Learn how to address business process pain points immediately. Save time and money.