Bulk Update Mode in Office 365

Vladi Gubler
Vladi Gubler
September 04, 2018 | General

Hi,

As you might know by now, we designed and implemented a sophisticated throttling mechanism to ensure our system works smoothly and is not overwhelmed by sudden customer-initiated surges in activity. Our platform is designed to easily handle high volumes of regular traffic, but in some cases customers might misconfigure their environment and produce a very large number of updates that create a sudden and unsual load on our system, potentially causing a negative impact on the system resources.

Our throttling system is designed to monitor to rate and frequency of updates coming from each list and take preventive steps when unusual traffic patterns are encountered. For instance, we count the number of item updates per minute that our Actions or Alerts are set up to react to. Normally, lists will have very few such updates (not more that a couple of dozens). But if something usual is happening, a list is capable of generating hundreds of updates per minute, each for example triggering an alert. Our throttling system constantly counts the number of updates coming from each list and is triggered when a threshold is crossed. Currently, we allow up to 100 updates per minute. If your list produces more than 100 updates, we count each time that occurs within a 24 hour period. First 3 times we allow to execute as many updates as possible, on the 4th time we stop after the first 100 updates, and after the 20th such attempt we disable all actions, alerts or other components from running on the events of the list and send an email regarding that to the site collection administrators.

But in real life there are sometimes cases when we need to update a large number of items in a very short time. For instance, we are running a weekly update or importing a large data set from an external source. We do not want our process to generate a large number of alerts and we certainly don't want it to trigger the throttling mechanism.

This is why we developed our new Bulk Update Mode switch. Once set, all update handling on the list is temporarily disabled, no actions or alerts are executed and the throttling mechinism is not engaged. You would toggle this mode just before running the bulk update and toggle back once done. Note that even if you forget to toggle back, the switch will return back to its regular mode automatically once the time period you selected elapses.

To enable Bulk Import Mode:

  1. Go to your list and click on List ribbon
  2. Click on Ultimate Forms' Design button
  3. Under the cog menu in the top right corner select Bulk Import Mode
  4. Select the number of hours you want the events to be disable and click Disable. The setting will revert automatically once the time period elapses or can be turned off manually at any time

This mode allows you to perform your bulk updates fast, safely, without generating actions or alerts and without triggering any throttling mechanisms.

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